Records Clerk

Delaware, County of (OH); Delaware (OH); On-site; USD 29,000 - 30,000; Full time

Job summary

Delaware County Sheriff's Office is seeking an administrative assistant to support law enforcement operations. The role involves clerical and data-entry tasks, processing NCIC/LEADS entries, and handling reports and legal documents for the Sheriff’s Office.

The position requires shift work, including potential third shift/overnight hours in the future. A valid Ohio driver's license and the ability to obtain LEADS/NCIC certification are necessary.

Qualifications

• Data entry and clerical duties as part of administrative support.
• Ability to handle sensitive information and maintain records.
• Strong organizational and documentation skills.

Responsibilities

• Processes/enters data and files NCIC/LEADS information
• Runs LEADS/NCIC computer requests for investigations
• Prepares LEADS/NCIC audits and validations
• Maintains Sheriff’s Office documents and records
• Distributes information internally and to the public upon request
• Enters protection orders and warrant information
• Performs typing and related computer operations
• Completes monthly reports and inventories office supplies
• Handles public inquiries and telephone communications
• Other duties as assigned by Sheriff or designee

Skills

Data entry

Clerical duties

Customer service

Tools

NCIC/LEADS system

Job description

*TARGET HIRING RANGE: $21.11-$21.96 per hour*

Incumbent works closely with the administrative and support divisions and is responsible for a variety of administrative, secretarial and clerical duties, including but not limited to assisting law enforcement personnel by processing NCIC/LEADS entries, data entry, and processing of necessary reports and legal documents for the Sheriff’s Office.

This division operates 16 hours a day, 7 days a week. This will require shift work, working holidays, and weekends. This position may include third shift/overnight hours in the future.

Must have a valid Ohio Driver’s License and a clean criminal record. Ability to obtain and maintain LEADS/NCIC operation certification.

ESSENTIAL JOB FUNCTIONS:

• Processes/enters data and files NCIC/LEADS information
• Runs LEADS/NCIC computer requests for law enforcement personnel as needed for investigations
• Prepares and participates in LEADS/NCIC audits and monthly validations
• Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records, including Sheriff’s Office reports, traffic citations and correspondences
• Distributes information as necessary
• Distributes Sheriff’s Office reports internally and to the public upon request
• Enters protection orders and warrant information into necessary computer systems
• Completes warrant checks as necessary
• Picks up and delivers reports, correspondence and legal documents to local courts and agencies
• Performs typing, word processing and related computer operations
• Processes and distributes incoming and outgoing documents and correspondences
• Completes monthly reports as necessary
• Inventories and stocks necessary office supplies
• Handles public inquiries Answers and directs telephone calls
• Faxes and copies materials as requested
• Other duties as assigned by the Sheriff or designee