Records/Classification Supervisor

US Lawns; Richmond (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays

Vacation and Sick Days

Life Insurance

Retirement benefits

Job summary

The Richmond City Sheriff's Office in Virginia is seeking a Records/Classification Supervisor to oversee daily operations, ensure accuracy of court paperwork, and maintain professional customer service within the Records Room Division.

The role requires an associate degree or higher, proficiency with Microsoft Office, and 3–5 years of experience. Responsibilities include policy development, staff training, SOP compliance, and coordinating releases and court communications.

Qualifications

• Associate degree or higher required.
• Three to five years of experience preferred.
• Proficient with Microsoft Office Suite and basic office equipment; ability to maintain confidentiality.

Responsibilities

• Ensures Records and Classification Divisions follow SOPs and jail standards.
• Develops policies to enhance Records and Classification division.
• Supervise/train staff and provide leadership for personnel.
• Provide training outlining specific duties and responsibilities.
• Document all training for Records and Classification staff.
• Monitor paperwork for accuracy and approve release files.
• Oversee new commitments and lawful remand into RCJC custody.
• Coordinate detainers, warrants and local checks prior to release.

Skills

Confidentiality

Basic filing systems

Microsoft Office proficiency

Education

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Job Description

POSITION SUMMARY:

The Records/Classification Supervisor is responsible for ensuring that all the demands are carried out daily in both divisions, ensuring all court paperwork is accounted and updated accurately. Maintaining the integrity of the Agency and Professional customer service.

REPORTING STRUCTURE:

The Records/Classification Supervisor is a civilian position which reports directly to the Major of the Records Room Division.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Records/Classification Supervisor shall perform the following duties and responsibilities:

• Ensures that the Record/Classification Divisions operate in compliance with Standard Operating Procedures and the minimum standards for local jails and lock ups.
• Develops policies and procedures to further enhance the Records and Classification division.
• Supervise/train and provide leadership skills for all personnel assigned to Records and classification.
• Provide training outlining specific duties and responsibilities.
• Responsible for documenting all training of those assigned to Records and Classification.
• Monitors all paperwork completed by staff to ensure no errors are made.
• Approves all files scheduled for release.
• Approves all new commitments, ensuring that each offender has been lawfully remanded into RCJC custody.
• Ensures that detainers, warrants and local checks are completed prior to release in accordance with Standard Operating procedures.
• Checks all time computations to ensure accuracy.
• Research records when discrepancies arise.
• Monitor and authorize any overtime due to staff challenges.
• Ensuring daily attendance is submitted and serve as back up.
• Conduct staff meeting to deal with concerns, updates, feedback etc. as necessary.
• Communicated with courts on any paperwork issues that needs attention.
• Conduct all evaluations of staff under their Supervision.
• Reviews all files set up to be a turnover to other jurisdictions.
• Coordinate with federal agencies regarding any US Marshal turnovers.
• Provide training and coaching to grow staff to enhance skills and knowledge.

QUALIFICATIONS:

• The Records/Classication Supervisor will have an associate degree or higher.
• Must be knowledgeable in basic filing systems and three to five years of experience is preferred.
• Will be proficient in the use of Microsoft Office Suite, general office equipment and possess basic computer skills..
• Must have the ability to maintain confidentiality.

Company Description

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. We remain committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology.
While partnering with the community, we strive to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society. If you are looking for a great career, we encourage you to continue with this applicant-friendly, online job application.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Benefits

• Numerous educational partnerships with local institutions of higher learning provide reduced tuition
• Tuition Reimbursement
• Basic Life Insurance
• Group Health Insurance
• Optional Disability and Family Life Insurance
• Certified V3 Employer
• Direct Deposit
• Optional Deferred Compensation Retirement
• Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies
• 13 Paid Holidays
• 13 Accrued Vacation Days Per Year
• 15 Days Military Leave per Military Fiscal Year
• 13 Accrued Sick Days Per Year