Records Center Assistant II - Limited Term (Open)

Smcgov; San Mateo (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

San Mateo County is seeking a Records Center Assistant II to support the centralized Records Center, coordinating receiving, storage and disposal of county records. The role requires the ability to lift up to 50 pounds and work within county policies.

The ideal candidate will have experience with records management systems or the ability to learn quickly, along with strong organizational skills and proficiency with general office technology. This is a limited term recruitment.

Qualifications

• Strong proficiency in using general office technology.
• Ability to think critically and multi-task.
• Experience with records management systems or ability to learn quickly.
• Office or administrative support in a warehouse setting.
• Experience coordinating receiving, shipping, storage and transport of records materials.
• Ability to lift up to 50 pounds.

Responsibilities

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists and store in prescribed order.
• Clerical checking of incoming materials and recordkeeping; access inventory via online system.
• Perform related duties as assigned.

Skills

General office technology

Critical thinking

Records management systems

Warehouse experience

Receiving/shipping/storage

Lifting up to 50 pounds

Tools

Records management software

Job description

Records Center Assistant II

The San Mateo County's Human Services Agency is seeking qualified candidates for the position of Records Center Assistant II. Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

Distinguishing Characteristics

Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant II is the fully experienced journey level class in this series capable of performing the full range of records center tasks.

The ideal candidate will have:

• Strong proficiency in using general office technology.
• The ability to think critically and multi-task.
• Experience and/or familiarity with records management systems or has the ability to learn new systems quickly.
• Relevant work experience providing office or administrative support within a warehouse setting.
• Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies.
• The ability to lift materials and supplies weighing up to 50 pounds.

NOTE: Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Duties may include, but are not limited to, the following:

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists, store records in prescribed order.
• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
• Perform related duties as assigned.

Knowledge of:

• Principles and practices of records management.
• Safety regulations and precautions pertaining to the work.
• Applicable laws and regulations pertaining to records management.
• Business data processing applications.
• Business arithmetic.

Skill/Ability to:

• Participate in administering the operational activities related to records management.
• Organize and prioritize work and meet operational department records storage needs.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Load and unload materials of various bulk and weight.
• Lift materials and supplies weighing up to 50 pounds.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Records Center Assistant II - One year of experience in records management.

This is a limited term recruitment. Anyone may apply.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in the County of San Mateo, California, and applicants must participate at their own expense.

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.

HR Contact: Arlene Cahill (09152026) (Records Center Assistant II - E460)