Records Center Assistant II - Limited Term (Open)

County of San Mateo; San Mateo (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical and dental benefits

Defined contribution retirement plan

Job summary

County of San Mateo is seeking a Records Center Assistant II to support the centralized Records Center storage facility. The role involves receiving, storing, transporting and delivering records, with routine clerical checks and online inventory access.

You will coordinate with departments and ensure proper records handling and retention processes. The ideal candidate will have experience with records management systems, warehouse support, and the ability to lift up to 50 pounds, with strong

Qualifications

• One year of experience in records management.
• Ability to lift and transport materials up to 50 pounds.
• Experience with records management systems or quick learner.
• Experience providing office/administrative support in a warehouse.
• Experience coordinating receiving, shipping and storage of records.

Responsibilities

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists and store them in order.
• Clerical checking of incoming materials and related recordkeeping in an online system.
• Perform related duties as assigned.

Skills

General office technology

Critical thinking

Records management systems

Warehouse experience

Receiving and shipping records

Lifting 50 pounds

Job description

Records Center Assistant II

Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

DISTINGUISHING CHARACTERISTICS

Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant II is the fully experienced journey level class in this series capable of performing the full range of records center tasks.

Ideal Candidate

• Strong proficiency in using general office technology.
• The ability to think critically and multi-task.
• Experience and/or familiarity with records management systems or has the ability to learn new systems quickly.
• Relevant work experience providing office or administrative support within a warehouse setting.
• Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies.
• The ability to lift materials and supplies weighing up to 50 pounds.

NOTE: Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Duties

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists, store records in prescribed order.
• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
• Perform related duties as assigned.

Knowledge of

• Principles and practices of records management.
• Safety regulations and precautions pertaining to the work.
• Applicable laws and regulations pertaining to records management.
• Business data processing applications.
• Business arithmetic.

Skill/Ability to

• Participate in administering the operational activities related to records management.
• Organize and prioritize work and meet operational department records storage needs.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Load and unload materials of various bulk and weight.
• Lift materials and supplies weighing up to 50 pounds.

Education and Experience

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Records Center Assistant II - One year of experience in records management.

This is a limited term recruitment. Anyone may apply.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in the County of San Mateo, California, and applicants must participate at their own expense.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Tuesday, September 29, 2026, at 11:59 p.m. PST

Tentative Departmental Interviews: TBD

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.

HR Contact: Arlene Cahill (09152026) (Records Center Assistant II - E460)