Records Center Assistant II - Limited Term

County of San Mateo; San Mateo (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

County of San Mateo Human Services Agency is seeking qualified candidates for the Records Center Assistant II to support the centralized Records Center storage, receiving, shipping, storage and disposal of County records. Under general supervision, duties include verifying packing lists, organizing records, loading/unloading materials, and using online inventory systems, with ability to lift up to 50 pounds. Final filing date noted as 2026-09-29.

Qualifications

• Knowledge of records management principles and practices.
• Familiarity with safety regulations pertaining to records handling.
• Awareness of laws and regulations related to records management.
• Experience with business data processing applications.
• Strong business arithmetic abilities.

Responsibilities

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists and store in prescribed order.
• Perform clerical checks of incoming materials and related recordkeeping; use online inventory systems.
• Perform related duties as assigned.

Skills

Office software

Critical thinking

Records management systems

Warehouse admin experience

Receiving/shipping coordination

Lifting up to 50 pounds

Tools

Inventory software

Job description

The San Mateo County's Human Services Agency is seeking qualified candidates for the position of Records Center Assistant II. Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

DISTINGUISHING CHARACTERISTICS

Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant II

is the fully experienced journey level class in this series capable of performing the full range of records center tasks.

The ideal candidate will have:

• Strong proficiency in using general office technology.
• The ability to think critically and multi-task.
• Experience and/or familiarity with records management systems or has the ability to learn new systems quickly.
• Relevant work experience providing office or administrative support within a warehouse setting.
• Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies.
• The ability to lift materials and supplies weighing up to 50 pounds.

NOTE

Limited Term Employees are assigned to assignments not to exceed three years.

• They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.

The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists, store records in prescribed order.
• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Principles and practices of records management.
• Safety regulations and precautions pertaining to the work.
• Applicable laws and regulations pertaining to records management.
• Business data processing applications.
• Business arithmetic.

Skill/Ability to:

• Participate in administering the operational activities related to records management.
• Organize and prioritize work and meet operational department records storage needs.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Load and unload materials of various bulk and weight.
• Lift materials and supplies weighing up to 50 pounds.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Records Center Assistant II -

One year of experience in records management.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Tuesday, September 29, 2026, at 11:59 p.m. PST

Tentative Departmental Interviews: TBD