Records Assistant III

University of Louisville; Louisville (KY); On-site; USD 27,000 - 40,000; Full time

Job summary

The University of Louisville is seeking a Records Management Assistant III to support police operations. The role maintains official reports, assists the public, and ensures compliance with Kentucky Open Records laws and confidentiality standards aligned with Kentucky State Police guidelines.

Responsibilities include maintaining, filing, and retrieving records, preparing and redacting open records requests, updating databases, responding to inquiries, coordinating payments with Finance, and

Qualifications

• High School Diploma or GED with 4 years related experience or equivalent.
• Grade 3 (Hourly) compensation target.

Responsibilities

• Maintain, file, and retrieve police records and reports.
• Prepare and redact reports for open records requests.
• Enter and update data in law enforcement databases.
• Respond to public and agency inquiries.
• Process payments in coordination with Finance.
• Provide general administrative and clerical support.

Skills

Communication

Organization

Data entry

Confidentiality

Public interaction

Education

High School Diploma/GED

Job description

Minimum Requirements

High School Diploma/GED with (4) yrs of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Location

Belknap Campus

Time Type

Full time

Worker Type

Regular

Job Req ID

R109313

Position Description

The Records Management Assistant III position will performs clerical and records management duties in support of police operations. Maintains official reports, assists the public, and ensures compliance with Kentucky Open Records laws and confidentiality standards aligned with Kentucky State Police guidelines.

Essential Duties And Responsibilities

• Maintain, file, and retrieve police records and reports.
• Prepare and redact reports for open records requests.
• Enter and update data in law enforcement databases.
• Respond to public and agency inquiries.
• Process payments in coordination with Finance.
• Provide general administrative and clerical support.

Preferred Qualifications

• Experience in clerical or records management work.
• Basic computer and data entry proficiency.
• Knowledge of office procedures and records systems.
• Strong communication and organizational skills.
• Ability to maintain confidentiality.
• Ability to interact professionally with the public and staff.

Competencies

Communication – Able to Listen, Read, Speak, and Write effectively conveying ideas and facts in ways audiences will best understand Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight. Attention to Detail - Diligently attends to details and pursues quality in accomplishing tasks. Ethics & Integrity - Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

Target Compensation Maximum

$29.27

Target Compensation Minimum

$19.51

Compensation Will Be Commensurate To Candidate Experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].