Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 33,000 - 40,000; Full time

Job summary

Kentucky State Police is seeking a candidate for a records analysis role to review and verify offender disposition information and maintain accurate criminal history records. The position emphasizes confidentiality, data integrity, and compliance with state laws.

You will work with state and local agencies, interpret laws, and support law enforcement by ensuring records are up to date and reliable.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.
• Additional education substitutes for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: additional administrative, business, research, and/or clerical experience substitutes for the required education on a year-for-year basis.

Responsibilities

• Review, analyze and verify offender disposition information.
• Accurately update and verify completeness of records from state and local law enforcement agencies.
• Interpret applicable laws and policies when updating the research of errors or missing information in the Computerized Criminal History system using information from Courtnet, KyOps, LINK/NCIC and police case files.
• Respond to internal inquiries related to records and documentation.
• Coordinate with supervisors to ensure information is current and accurate.
• Follow quality assurance processes and contribute to continuous improvement of record keeping practices.
• Review records for outdated court records, inconsistencies or missing information and take corrective action.
• Maintain confidentiality and comply with data protections and records retention policies.

Skills

Attention to detail

Computer literacy

Critical thinking

Self-management

Education

Bachelor's degree

Job description

Pay Grade

12

Salary

$36,426.00 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet | Kentucky State Police

Location

1266 Louisville Rd
Frankfort, KY 40601 USA

Description

Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky.With the highest level of professionalism and integrity the Kentucky State Police works to prevent, reduce anddeter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguardproperty and protect individual rights.

By performing research and analysis of criminal justice information, you will play a primary role in ensuringpublic safety throughout the state and the nation. Comparing criminal records and searching confidentialdatabases will help you close the information gap between federal and state repositories used to provideaccurate criminal history records, deny gun purchases or combat non-compliance of sex offenders. This positionallows you to support law enforcement with the stroke of a keyboard.

Key Responsibilities

• Review, analyze and verify offender disposition information.
• Accurately update and verify completenessof records from state and local law enforcement agencies.
• Interpret applicable laws and policies when updatingthe research of errors or missing information in the Computerized Criminal History system using informationfrom sources like Courtnet, KyOps, LINK/NCIC and police case files.
• Respond to internal inquires related to records and documentation.
• Coordinate with supervisors to ensureinformation is current and accurate.
• Follow quality assurance processes and contribute to continuousimprovement of record keeping practices.
• Review records for outdated court records, inconsistencies or missinginformation and take corrective action.
• Efficiently work on accuracy, daily workflow, and compliance with KSP standards.
• File, organize andretrieve documents as needed.
• Maintain confidentiality and comply with data protections and records retentionpolicies.
• Track productivity and time worked assisting the supervisor with any reports.
• Maintain LINK/NCICcertification and other required training.
• Other duties as assigned by supervisor or command staff.

Preferred Knowledge, Skills and Abilities

• Attention to detail
• Computer literacy
• Critical thinking
• Self-management

If you are interested in a challenging yet rewarding career with the Kentucky State Police, we would love to review your application.

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Erin Banks at [e-mail]

An Equal Opportunity Employer M/F/D