Records Assistant and Digital Specialist

Michael Page; Naples (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health and dental insurance

Paid time off

401(k) retirement plan

Job summary

Michael Page is seeking a Records Assistant and Digital Specialist to manage both physical and digital records within the secretarial and business support department, ensuring accuracy, compliance, and operational efficiency across the firm.

You will maintain filing systems, support admin tasks, troubleshoot basic digital tool issues, and prepare reports for internal stakeholders. A proactive approach to process improvements and collaboration with team members is essential.

Qualifications

• Maintain and organize physical and digital records to standards.
• Ensure accurate data entry and management in digital systems.
• Support secretarial and business support team with admin tasks.
• Assist in implementing and maintaining filing systems.
• Troubleshoot basic issues with digital tools and liaise with IT.
• Provide reports on record-keeping and digital operations.
• Collaborate with team to improve processes and ensure policy compliance.
• Deliver high-quality support by managing priorities.

Responsibilities

• Manage and organize records and digital systems.
• Support administrative tasks for the secretarial team.
• Collaborate to improve processes and ensure policy compliance.

Skills

Records management

Digital systems

Data entry accuracy

Organizational skills

Communication

Process improvement

Tools

Microsoft Office

Job description

The Records Assistant and Digital Specialist will manage records and digital systems to ensure smooth operations within the secretarial and business support department, focusing on accuracy and efficiency.

A long-established professional services firm known for delivering sophisticated legal and advisory solutions to high-net-worth individuals, families, businesses, and institutions. With a collaborative culture, strong client relationships, and a reputation for excellence, the organization offers professionals the opportunity to work on complex matters while building long-term careers in a supportive and respected environment.

Description

• Maintain and organize physical and digital records to meet company standards.
• Ensure accurate data entry and management within digital systems.
• Support the secretarial and business support team with administrative tasks.
• Assist in implementing and maintaining filing systems for easy accessibility.
• Troubleshoot basic issues with digital tools and liaise with IT when necessary.
• Provide reports and updates on record-keeping and digital operations as required.
• Collaborate with team members to improve processes and ensure compliance with policies.
• Deliver high-quality support to internal stakeholders by managing priorities effectively.

Profile

A successful Records Assistant and Digital Specialist should have:

• Strong organizational and multitasking skills.
• Experience with records management and digital systems.
• Attention to detail and a high level of accuracy in data entry.
• Proficiency with common office software and digital tools.
• Excellent communication and collaboration abilities.
• A proactive approach to problem-solving and process improvement.

Job Offer

• Competitive salary range of $40,000 to $50,000 per year.
• Comprehensive health and dental insurance.
• Paid time off (PTO) for work-life balance.
• 401(k) retirement plan with company contribution.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.