Records and Documentation Specialist

Fluor Corporation; Dallas (TX); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

401(k) with company match

Paid time off

Job summary

Fluor Corporation, a Fortune 500 professional services firm, is seeking a record-keeping administrator for its Law Department in the Dallas area. The role supports Paralegals and the Billing Analyst, maintaining corporate minute books and handling filings and data entry.

Located at Fluor Corporation's Dallas Headquarters, this position requires confidentiality, accuracy, and strong organizational skills to manage multiple tasks and document control within a global context.

Qualifications

• High School or equivalent is required.
• 5 years of experience in a professional office environment.
• Good skills in Word and Excel; working knowledge of CSC Global is a plus.
• Experience in filing and data entry.

Responsibilities

• Maintenance of corporate minute books and related files.
• Preparation of resolutions, officer certificates and meeting minutes.
• Physical and electronic filing of resolutions and related correspondence, agreements, documents and other corporate records.
• Filing of annual renewals and reports.
• Managing and updating director and officer information.
• Working with affiliates and service providers globally in the management of corporate enterprise records.
• Data entry and records management, with high level of efficiency and accuracy.
• Processing of invoices.
• Tracking and administering agreements with law firms and service providers.
• Other duties as assigned.

Skills

Word

Excel

CSC Global

Data entry

Confidential data handling

Education

High School or equivalent

Tools

Microsoft 365

SAP

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a record-keeping administrator in our Law Department. This position will be located at the Dallas Headquarters’ office in Irving, Texas and will provide support to the Paralegals and to the Billing Analyst within the Law Department.

Responsibilities

• Maintenance of corporate minute books and related files
• Preparation of resolutions, officer certificates and meeting minutes
• Physical and electronic filing of resolutions and related correspondence, agreements, documents and other corporate records
• Filing of annual renewals and reports
• Managing and updating director and officer information
• Working with affiliates and service providers globally in the management of corporate enterprise records
• Data entry and records management, with high level of efficiency and accuracy
• Processing of invoices
• Tracking and administering agreements with law firms and service providers
• Other duties as assigned

Basic Job Requirements

• High School or equivalent
• 5 years of experience in professional office environment or combination of work experience and higher education
• Good skills in Word and Excel, working knowledge of CSC Global is a plus
• Experience in filing and data entry

Other Job Requirements

• Ability to work with highly confidential data in discrete and responsible manner
• Excellent attention to details and accuracy
• Good follow-through
• Ability to work on multiple tasks, prioritizing as needed
• Good interpersonal and communication skills, both oral and written
• Exceptional organizational skills, judgment and flexibility
• Ability to work well with others as well as alone
• Ability to follow instructions carefully
• Excellent attendance and punctuality

Preferred Qualifications

• Experience in legal support, especially corporate recordkeeping, very helpful
• Experience and working knowledge of CSC Global, Microsoft 365 Products (including Office, Teams, Excel and OneDrive) and SAP useful

E-EO/DEI statement

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.

Salary Range

$42,000.00 - $70,000.00