Records and Compliance Coordinator

Republic Airways; Carmel (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Republic Airways seeks a detail-oriented Records Clerk to maintain and audit maintenance and inspection records in compliance with 14 CFR 121.380 and MTLM. The role emphasizes accuracy, signatures, and data integrity across the maintenance information system.

Responsibilities include verifying incoming records, closing visits, indexing and auditing documents, preparing monthly flight hours and cycles reports, and ensuring aircraft in heavy check are properly tracked.

Qualifications

• High school diploma or GED.
• No prior experience required.
• Must be able to type.

Responsibilities

• Checks compliance of incoming maintenance records by comparing to the data in the maintenance information system.
• Verifies the completeness of the maintenance record package and ensures all required signatures are present.
• Closes maintenance visit packages and log cards in the computer tracking system.
• Indexes, audits, and publishes maintenance documents in the electronic filing system.
• Prepares end of month aircraft flight hours and cycles reports.
• Runs open/close reports monthly to ensure visit packages and log cards are closed.
• Updates compliance in the tracking system for aircraft in heavy check.
• Uploads non-routines into the tracking system for aircraft in heavy check.
• Performs systematic audits of maintenance paperwork against data in the maintenance information system.
• Supports the records department as the central repository for all maintenance records and part certification documents.
• Performs other duties as assigned.

Skills

Typing

Attention to detail

Documentation

Education

High school diploma or GED

Associate's degree in aviation field

Job description

POSITION PURPOSE

Maintains and retains maintenance and inspection records in accordance with the requirements of 14 Code of Federal Regulations 121.380 and the Maintenance Time Limits Manual (MTLM).

Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Checks compliance of incoming maintenance records by comparing the information to the data in the maintenance information system.
• Verifies the completeness of the maintenance record package; ensures that each step is documented and that all required signatures are present.
• Closes maintenance visit packages and log cards in the computer tracking system.
• Indexes, audits, and publishes maintenance documents in the electronic filing system.
• Prepares end of month aircraft flight hours and cycles reports.
• Run open/close report monthly in the computer tracking system to ensure all visit packages and log cards that can be closed are closed.
• Updates compliance in the computer tracking system for aircraft in heavy check.
• Uploads non-routines into the computer tracking system for aircraft in heavy check.
• Performs systematic audits of maintenance paperwork versus the data in the maintenance information system.
• Supports the quality of the records department as the central repository for all maintenance records and aircraft part certification documents that are retained to verify airworthiness.
• Performs other duties as assigned.

Job Category

Quality

POSITION PURPOSE

Maintains and retains maintenance and inspection records in accordance with the requirements of 14 Code of Federal Regulations 121.380 and the Maintenance Time Limits Manual (MTLM).

Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Checks compliance of incoming maintenance records by comparing the information to the data in the maintenance information system.
• Verifies the completeness of the maintenance record package; ensures that each step is documented and that all required signatures are present.
• Closes maintenance visit packages and log cards in the computer tracking system.
• Indexes, audits, and publishes maintenance documents in the electronic filing system.
• Prepares end of month aircraft flight hours and cycles reports.
• Run open/close report monthly in the computer tracking system to ensure all visit packages and log cards that can be closed are closed.
• Updates compliance in the computer tracking system for aircraft in heavy check.
• Uploads non-routines into the computer tracking system for aircraft in heavy check.
• Performs systematic audits of maintenance paperwork versus the data in the maintenance information system.
• Supports the quality of the records department as the central repository for all maintenance records and aircraft part certification documents that are retained to verify airworthiness.
• Performs other duties as assigned.

Required Knowledge, Skills, And Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability necessary to perform this job.

EDUCATION And/or EXPERIENCE.

• High school diploma or general education degree (GED).
• No prior experience necessary.
• Must be able to type.

PREFERRED EDUCATION And/or EXPERIENCE

• Associate's degree (A.A.) or equivalent in aviation field (management, operations, maintenance).
• Prefer some experience in aviation operations or auditing.

Language Skills

Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Able to write routine reports and correspondence. Able to speak effectively before groups of customers or employees of organization.

REASONING/PROBLEM SOLVING ABILITY

Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Able to deal with problems involving several concrete variables in standardized situations.

DECISION MAKING

Makes limited decisions and determines best methods to solve problems by referring to established precedents and policies. Impact of decisions is moderately low

PHYSICAL DEMANDS

Ability to lift up to 50 pounds up to 30% of the time.

WORK ENVIRONMENT

Typically not exposed to extreme environmental conditions.

Travel Requirements

None.

EQUAL OPPORTUNITY EMPLOYER, DISABILITY, AND VETERAN ACCOMODATIONS

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, Disability and Veteran Accommodations

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.