Aircraft Maintenance Control Coordinator

Phoenix East Aviation; Daytona Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Phoenix East Aviation in Daytona Beach, FL is seeking an Aircraft Maintenance Control Coordinator to handle essential office duties, data entry, and recordkeeping for the Maintenance department.

You will manage logbook entries for inspections, open work orders, audit records, and assist with FAA inquiries while supporting streamlined paperwork and expense reporting. The role is full time and on site.

Qualifications

• High School Diploma or equivalent required.
• Basic understanding of Microsoft Office, with emphasis on Excel.
• At least 2 years of data entry experience preferred.
• Advanced understanding of Excel preferred.

Responsibilities

• Perform heavy data entry and logbook record keeping for maintenance.
• Audit log books against event tracking software for accuracy.
• Make logbook entries for 100 hour and annual inspections and unscheduled maintenance.
• Open work orders and ensure correct maintenance compliance is recorded.
• Prepare paperwork for scheduled maintenance events and audits.
• Assist management to improve maintenance paperwork processes for efficiency.

Skills

Data Entry

Strong Organizational Skills

Time Management

Interpersonal skills

Ability to work with a team

Microsoft Excel

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Summary

The responsibility of the Aircraft Maintenance Control Coordinator is to perform a variety of basic office duties including, filing, record keeping and data entry for the Maintenance department.

Essential Functions

• Heavy data entry involving input & cataloging of work order invoices using web based software.
• Responsible for keeping aircraft records organized and periodically auditing log books versus event tracking software.
• Making logbook entries for all maintenance performed on fleet including: 100 hour / Annual Inspections & unscheduled maintenance events.
• Opening work orders, ensuring accuracy of scheduled maintenance event compliance, and returning aircraft to service after licensed mechanics approval
• Ensuring that scheduled and unscheduled maintenance paperwork is completed correctly by mechanics with the assistance of management
• Preparing paperwork for scheduled maintenance events - 100 Hour / Annual Inspection
• Organizing a weekly report detailing an overview of scheduled maintenance
• Assisting management with improving maintenance paperwork processes to improve efficiency and accuracy
• Managing expense reports for company credit card use and employee reimbursement
• Assisting management with record keeping of the status of large-scale maintenance projects
• Making time punch adjustments for maintenance employees
• Assisting management with FAA inquiries by providing aircraft maintenance records
• Resource management system (RMS) optimization and cross training

Competencies

• Data Entry
• Strong Organizational Skills
• Time Management
• Interpersonal skills
• Ability to work with a team
• Microsoft Excel

Supervisory Responsibilities

None

Physical Demands

• Stationary position: Must be able to to remain in a stationary position up to 75% of the time.
• Move, Traverse: The person in this position need to occasionally move about the campus.
• Communicate: The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information.
• Ascend/Descend: Must be able to walk up and down stairways.
• Operate: Constantly operates a computer and other office equipment: phone, printer/copier, etc.
• Detect: The ability to observe details at close range

Position Type and Expected Hours of Work

Full time: Monday - Friday 9am-6pm, 1 hour lunch

Travel

Some travel: 10-15%

Required Education And Experience

High School Diploma or equivalent

A basic understanding of Microsoft Office is needed with an emphasis on Excel.

Preferred Education And Experience

At least 2 years of data entry experience preferred

Aviation Experience Preferred

Advanced understanding of Excel is preferred

Other Duties

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reason accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Phoenix East Aviation is a Drug Free Workplace and all applicants will be subject to a pre-employment drug screen.

Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.