Records Analyst (Austin)

Texas Workforce Commission; Austin (TX); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Family Friendly Workplace

Medical Insurance

Paid Time Off

Retirement benefits

Job summary

The Texas Workforce Commission is seeking a Records Analyst I to assist the Records Management Team with the management and implementation of the records management program. This in-office role is based at the Records Management Center in Austin, Texas, and supports the agency’s open records requests and information governance initiatives.

You will work under moderate supervision to design, evaluate, and maintain the records program, with up to 10% travel within Texas and a focus on accuracy,

Qualifications

• Six months of full-time experience in records management.
• Academic credits may be applied toward experience qualifications.

Responsibilities

• Assist employees with records management matters.
• Scan, store, index and classify records.
• Identify records for retention and classification.
• Gather records for open records requests under the Public Information Act.
• Set up and use records management systems and filing schemes.
• Identify and transfer inactive records for storage or destruction.
• Develop and deliver records management training.
• Support vital records identification and disaster recovery planning.
• Perform related duties as assigned.

Skills

Customer Service

Research & analysis

Communication skills

Attention to detail

Lifting ability

Time management

Teamwork

Education

Academic credits toward experience qualifications

Tools

Microsoft Office

Records management software

Job description

Who We Are

The Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This Records Analyst position will assist the Records Management Team with the management and implementation of the TWC records management program. This position will be in-office, and is currently located at the Records Management Center at 1411 Brazos Street, Austin, Texas.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

Are you an experienced Records Analyst who is focused on timely, accurate completion of projects? Are you knowledgeable with consultive services and technical assistance work?

What You Will Do

The Records Analyst I performs routine (journey-level) records and information management work. Work involves assisting in designing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records and information management program. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

You Will Be Trusted To

• Assist employees with a variety of matters related to records and information management.
• Scan, store, index and classify records.
• Gather information to help with the identification of records to ensure they are correctly categorized for records retention.
• Assist with gathering records to respond to the open records agency department requests in accordance with the Public Information Act.
• Assist with setting up and utilizing records management systems and formulating filing systems.
• Assist with the identification and transfer of inactive records including preparing records for storage or destruction.
• Assist with developing and conducting records management training for agency staff.
• May assist with the identification of the agency’s vital records and the creation and maintenance of the agency’s vital records protection and disaster recovery plans.
• Perform related work as assigned.

You Qualify With

• Six months of full-time experience in records management work.
• Relevant academic credits may be applied toward experience qualifications for this position.

You Are a Great Fit With

• Knowledge of foundational records management theory and practice.
• Knowledge of records management laws, policies, and procedures.
• Knowledge of principles and concepts of information governance of various phases of records and information management.
• Ability to research, analyze and evaluate data and information to formulate conclusions and communicate guidance orally or in writing.
• Experience in Customer Service.
• Experience/skill in utilizing Microsoft Office programs and applicable software.
• Ability to follow prescribed records management standards.
• Ability to manage multiple priorities and deliver high quality work with great attention to detail and accuracy.
• Ability to apply standardized information management strategies and procedures to unusual and/or critical situations.
• Ability to communicate effectively.
• Ability to lift 45 pounds.

You Gain

• A Family Friendly Certified Workplace
• Competitive salary: $4,149.83/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits

Duty involves up to 10% travel within the state of Texas.

Veterans

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_LibraryandRecords.pdf