Records Administrative Assistant

Valor 3 Services, LLC; Idaho; On-site; USD 42,000 - 60,000; Full time

Job summary

Valor 3 Services, LLC is seeking a Records Administrative Assistant to provide on-site records management support at the Naval Reactors Facility in Idaho. Responsibilities include scanning, filing, and tracking logs, while maintaining a high level of confidentiality.

The role requires an active DOE L clearance, a high school diploma (Associate’s preferred), and at least two years in records or admin support. Four-day workweek with contingent employment upon contract award.

Qualifications

• Active DOE L clearance required and able to maintain it.
• High school diploma or equivalent; 2+ years records/administrative support.
• Experience with document scanning hardware and software.
• Familiarity with electronic filing systems and logs.
• Strong organizational skills and attention to detail; able to work under deadlines.
• Professional demeanor and effective written/verbal communication.
• On-site, full-time work at Naval Reactors Facility, Idaho.

Responsibilities

• Scan documents with approved hardware/software and file electronically.
• Maintain logs of scanned/Filed documents for audits.
• Support records management standards and site requirements.
• Create/update tracking documents for tasks and projects.
• Coordinate with Government staff to prioritize tasks and timelines.
• Prepare routine correspondence using templates; ensure completeness.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Confidentiality

Deadline-driven

Teamwork

Education

High school diploma

Associate’s degree

Tools

Scanning hardware

Scanning software

Electronic filing systems

Job description

Location: Naval Reactors Facility, Idaho
Work Schedule: Full-Time, On-Site, Four-Day Workweek
Employer: Valor 3 Services, LLC
Position Type: Full-Time, Contingent Upon Contract Award
Security Clearance: Active DOE L Clearance Required

Position Overview

Valor 3 Services, LLC is seeking a detail-oriented Records Administrative Assistant to provide on-site support to a U.S. Department of Energy program at the Naval Reactors Facility in Idaho.

The Records Administrative Assistant will provide records management and administrative support, including scanning and electronically filing documents, maintaining records and tracking logs, preparing correspondence, and supporting records management projects and process improvements.

This position offers an anticipated four-day workweek and is contingent upon contract award.

Key Responsibilities

• Scan documents using approved hardware and software.
• Place scanned documents into designated electronic folders in accordance with established procedures.
• Maintain accurate logs of scanned and filed documents for tracking and audit purposes.
• Support compliance with federal records management standards and site-specific requirements.
• Build, maintain, and update documents used to track records management tasks and projects.
• Coordinate with Government staff to understand priorities and ensure assigned tasks are completed on schedule.
• Prepare routine correspondence, forms, letters, and memoranda using established templates.
• Review documents for completeness and accuracy.
• Assist with efforts to streamline records management processes.
• Identify opportunities to improve administrative and records management efficiency.
• Maintain confidentiality when handling sensitive documents and information.
• Document equipment, scanner, software, or network issues as required.

Minimum Qualifications

• Active DOE L clearance.
• High school diploma or equivalent.
• At least two years of relevant experience in records management or administrative support.
• Experience using document scanning hardware and software.
• Familiarity with electronic filing systems.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to work effectively under deadlines.
• Strong written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to work full-time on-site at the Naval Reactors Facility in Idaho.

Preferred Qualifications

• Associate’s degree or higher.
• Experience with federal records management policies or procedures.
• Previous experience supporting a federal government or Department of Energy environment.
• Experience with file management, administrative procedures, and document control.
• Experience improving administrative processes or implementing new procedures.
• Strong customer service and teamwork skills.
• Experience facilitating communication across departments or organizational teams.

Work Schedule

The anticipated schedule is four days per week, ten working hours per day plus a one-hour lunch period. Work will be performed on-site at the Naval Reactors Facility in Idaho.

Contingency Statement

This position is contingent upon contract award. Employment offers are subject to successful contract award, verification of qualifications, and maintenance of required security clearance eligibility.

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Valor 3 Services, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Valor 3 Services, LLC is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)