Recording Clerk I

Collier County Clerk of the Circuit Court; Naples (FL); On-site; USD 28,000 - 38,000; Full time

Job summary

The Collier County Clerk of the Circuit Court and Comptroller Office is seeking a Recording Clerk I in Naples, FL to deliver high-quality customer service in recording, cashiering, indexing, and official records. You will assist the public and agencies, process deeds, mortgages, affidavits and liens, and support passport and marriage services as needed.

Qualifications include a high school diploma or GED, knowledge of Florida statutes, and basic office procedures; employment offers competitive

Qualifications

• High school diploma or GED required.
• Knowledge of Clerk's programs and record keeping.
• Familiarity with passport acceptance rules.

Responsibilities

• Assist the public and outside agencies in person, on the phone, and online for recording and official records.
• Receive deeds, mortgages, affidavits, satisfactions, and liens for recording.
• Ensure accuracy, completeness, and appropriateness prior to processing documents.
• Record time, date, assign file numbers, and issue payment receipts.
• Assist with official record searches and certified copies requests.
• Process passport applications and transmit originals to the U.S. Department of State.
• Process marriage licenses and certificates; record and certify copies.
• Schedule and conduct tax deed activities and related notices.

Skills

Customer service

Cashiering

Record keeping

Passport acceptance

Indexing

Clerk procedures

Education

High school diploma or GED

Job description

Are you imagining your next career move? Are you ready to make a positive impact in promoting accountability, transparency, and preserving the public trust? At the Collier County Clerk of the Circuit Court and Comptroller Office, you have that opportunity every day. And the best part is that you can do all of this while living and serving a community that strives to be the best place to work, live and play, beautiful Naples Florida? Our employees are our greatest assets in providing superior service to our customers while delivering essential services to the people of Collier County. We believe that a career with the Clerk’s Office is not just a job but a calling for individuals looking to make a difference in the lives of those that we serve. In fact, we take an oath to serve and uphold the Constitution of the United States and the State of Florida.

To accomplish the Clerk’s Office core mission of serving the citizens of Collier County, the Recording Clerk I provides high-quality customer service to internal and external customer in recording, cashiering, indexing, verifying, official records, marriage license, passport acceptance, and tax deeds. This position will be responsible for performing key functions, including:

• Recording:
  1. Assist the public and outside agencies in person and over the telephone explaining fees and services.
  2. Receive documents such as deeds, mortgages, affidavits, satisfactions, and liens for recording.
  3. Ensure accuracy, completeness, and appropriateness prior to processing documents.
  4. Record time, date, assign file numbers, assure documentary stamps are affixed, and issues payment receipts.
  5. Transfer liens to security and accepts payments into the Clerk’s Registry.
• Official Records:
  1. Assist the public and outside agencies in person, on the telephone, and through internet inquiries for official record searches and obtaining certified copies.
  2. Perform official record searches from on-line images and microfilm.
  3. Prepare Clerk’s certificates and correspondence to requests made by the public.
• Passports:
  1. Accept passport applications for the U.S. Department of State in accordance with Passport Acceptance Rules and Regulations.
  2. Prepare transmittals and send originals to the U.S. Department of State daily.
• Marriage:
  1. Process applications, issue marriage licenses, solemnize marriage ceremonies, and complete marriage certificates, record marriage certificates and make certified copies.
  2. Send originals to the U.S. Department of Vital Statistics monthly in accordance with Florida Statutes.
• Tax Deeds:
  1. Process tax deed applications, prepare files, legal notices, mailings, sheriff services, tax deeds, and disbursements requests.
  2. Schedule and conduct public tax deed auctions, collect, and receipts fees and sale proceeds.
• Performs other duties as assigned.

• The Collier Clerk’s Office values the team building benefits of in-person onsite collaboration. This is an on-site position.

Qualifications

Education & Experience

High school diploma or GED equivalent.

Knowledge, Skills, and Abilities Required:

• Florida Statutes, Department of Revenue Rules pertinent to area(s) of assignment.
• Legal documents recorded, recording requirements, and Indexing rules.
• Office procedures, methods, and equipment.
• Cashiering operations, collection documentation and procedures.
• Clerk’s programs, functions, departments, and services to appropriately respond to service requests.
• Clerk record keeping systems, practices, and procedures.
• US Department of State guidelines for Passport Acceptance.

A career at the Collier County Clerk of the Circuit Court and Comptroller provides a generous total rewards package that includes:

• Competitive salaries.
• Superior cost-effective wellness plans.
• Generous leave time.
• Excellent retirement and pension plans.
• Career advancement opportunities.