Commission Records Clerk I

Martin County Clerk of Court and Comptroller (FL); Florida; In loco; USD 36.000 - 52.000; Tempo pieno

Descrizione del lavoro

The Martin County Clerk of the Circuit Court & Comptroller is seeking an Administrative Specialist to support statutory duties and clerical operations. You will attend meetings, accurately document motions verbatim, and prepare official meeting minutes for signatures, while routing documents for clerk approval and maintaining records.

You will also process requests for records, receipts, fees, and filings, with attention to statutory compliance and accuracy.

Competenze

• High school diploma or equivalent; degree is desirable.
• Experience with Clerk of Court processes preferred.
• Must communicate professionally with staff, management, judges and the public.
• Fluency in a second language is a plus.
• Ability to receipt money and balance a cash drawer daily.

Mansioni

• Attend all Board of County Commissioner meetings, including joint meetings.
• Accurately document Commissioners' motions verbatim.
• Create the Board of County Commissioner meeting minutes.
• Obtain signatures for official meeting minutes.
• Route documents for Clerk’s signature and maintain tracking sheet.
• Scan and file official meeting documentation per schedule.
• Process requests for copies of Commission and Official Records.
• Receive petitions and assist with Value Adjustment Board process.
• Accept entry level documents for recording and verify statutory requirements.
• Calculate and receipt related service fees.
• Index and scan documents into the official record.
• Maintain compliance with Florida statutes and related provisions.
• Keep knowledge current on laws and practices.

Conoscenze

Microsoft Office

Communication

Data entry

Cash handling

Windows PC

Formazione

High school diploma or equivalent

Two/ four-year degree desirable

Strumenti

Scanning equipment

Record management systems

Descrizione del lavoro

Under the direction of management, this position performs a variety of operations relating to the administrative functions and statutory responsibilities for the Clerk of the Circuit Court and Comptroller. The position requires the incumbent to communicate with co-workers, management, judges, elected officials and the public in a courteous and professional manner.

• Attend all Board of County Commissioner meetings, including joint meetings
• Accurately document Commissioners' motions verbatim
• Create the Board of County Commissioner meeting minutes
• Obtain signatures from the BOCC Chair and Clerk for official meeting minutes
• Route municipal documents for Clerk’s signature and maintain signature tracking sheet
• Scan and file official meeting documentation in accordance with scheduled meeting dates
• Process requests for copies of Commission and Official Records
• Receipt petitions and assist with the Value Adjustment Board process
• Accept entry level documents for recording and verify statutory requirements
• Calculate and receipt related service fees
• Index and scan documents into the official record of Martin County
• Maintain compliance with Chapter 119, Florida Statutes and other statutory provisions
• Maintain current knowledge of best practices, court rules, statutes, administrative code, regulatory, and legislative developments to ensure proper application to division practices

NOTE: The omission of an essential function of work does not preclude the Clerk of Court from assigning duties not listed herein if such functions are a logical assignment to the position.This position requires a minimum of a high school diploma or equivalency diploma. Two year or four-year degree from an accredited school is desirable, and special consideration will be given to applicants who possess a degree of higher learning, or to those who are fluent in a secondary language. Exceptional recent relevant and related work experience and/or education may be considered in lieu of the minimum requirements on a year for year basis.

• Knowledge of the functions and organization of the Clerk of Circuit Court and Comptroller office, county divisions and municipalities
• Knowledge of business English, including spelling, grammar, and punctuation
• Proficiency in Microsoft Office programs
• Ability to work with a personal computer in a Windows environment
• Ability to utilize scanning equipment
• Ability to communicate serious problems and important issues to management
• Ability to answer phones and transfer calls using standard office procedures
• Ability to thrive in a fast-paced environment, where timeliness and accuracy are of critical importance
• Ability to effectively communicate both orally and in writing
• Ability to make sound, independent decisions
• Ability to effectively follow written and oral instructions
• Ability to receipt money and balance a cash drawer daily
• Ability to meet deadlines

Supervisory responsibilities:

None

ADA COMPLIANCE:

Physical Ability:

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some occasional lifting carrying pushing and/or pulling of objects and materials of light weight. Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements:

Some tasks require the ability to perceive and differentiate visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors:

Tasks are regularly performed without exposure to adverse environmental conditions.

In compliance with the Americans with Disabilities Act the Martin County Clerk of the Circuit Court & Comptroller will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Equal Employment Opportunity

The Martin County Clerk of the Circuit Court & Comptroller is an Equal Employment Opportunity employer which means we will not discriminate against any perspective or current employee based on race, color, religion, sex, disability, age, sexual orientation, gender, identity, national origin, veteran status, or genetic information.