Recorder

Community College of Allegheny County; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Time Off & 4-day Summer Week

403(b) match

Pension

Life Insurance

Employee Assistance Program (EAP)

Tuition Support

Parking

Job summary

Community College of Allegheny County is seeking a Recorder (Regular FT) to manage campus records, maintain FERPA-compliant student records, and support the Registrar's office across all CCAC campuses. The role requires handling sensitive information, accurate data entry, and strong organizational skills.

Ideal candidates will have an associate degree or equivalent and at least one year of related experience, with a willingness to travel within the CCAC system.

Qualifications

• Associate degree or equivalent with one year of related experience.
• Prefer experience in business administration or related field.
• Must be able to travel to perform work duties at any CCAC campus or center location.

Responsibilities

• Provide quality customer service to internal and external customers.
• Verify accuracy of student information including registration, grading, GPA, social security numbers, transcripts, and academic standing.
• Develop and monitor exceptions reports for each term to identify miscoding of student programs.
• Compile statistics and prepare related reports on attendance, census, grading, and student programs.
• Maintain current academic student records and process outdated files for storage.
• Investigate and respond to student inquiries and requests in a timely manner.
• Assist with monitoring of student academic standing and probation/suspension.
• Process degree and attendance verification via Clearinghouse.
• Perform duties in accordance with laws, CBAs, policies, and directives.
• Assist with other clerical duties for department needs.

Skills

Customer service

Communication

Organizational skills

Team player

Attendance

Education

Associate degree or equivalent

Job description

Position Title:

Recorder (Reg FT)

Employment Type:

Regular Full-Time

Department:

Registrar

Campus:

College Wide

Salary Grade:

SEIU E - $20.43

Remote Work Option:

Fully In-Person (May be subject to change)

Work Hours:

Standard College hours are Monday – Friday, 8:30 am – 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary:

Performs complex duties for the campus records function, which includes maintaining official student records in accordance with FERPA and established policies and procedures.

Education and Experience:

Associate degree or equivalent and one year of related experience, preferably in business administration or related field.

Certifications/Licensures:

N/A.

Skills/Abilities Requirements:

Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.

Physical Requirements:

Works in a general office environment.

Duties:

1. Provides quality customer service to both internal and external customers.

• Troubleshoots, researches and verifies accuracy of student information including but not limited to registration, grading, GPA, social security numbers, medical withdrawals, academic transcripts, advanced standings and academic forgiveness.
• Develops & monitors exceptions report for each term to identify miscoding of student programs.
• Compiles statistics and prepares related reports in connection with attendance/census, grading and student programs.
• Maintains all current academic student records and processes outdated files for storage.
• Investigates and timely responds to student inquiries and requests.
• Assists with monitoring of student academic standing and probation/suspension.
• Processes degree and attendance verification via Clearinghouse.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties for specific/unique needs of the department.
• Performs other related duties as required or assigned.

Job Open Date:

9/18/2026

Job Close Date:

10/1/2026

Benefits:

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category:

Office Support Staff/Maintenance/Housekeeping

Job Slot:

JS 0733

Clearances:

Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.