Record Room Assistant

QDAO - Investigate/Admin; New York (NY); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401K

55-a Program

Job summary

The Office of the Queens County District Attorney (QDA) is seeking a Record Room Assistant to provide support services for the Record Room, including scanning and copying documents, and transporting files between QDA locations and external sites across the five boroughs.

You will pick up and deliver case files, perform clerical tasks (data entry, filing, emailing), and navigate to delivery sites using directories and maps, while preserving confidentiality.

Qualifications

• High school graduation (or its educational equivalent) required.
• Ability to navigate to locations across the five boroughs by vehicle and/or public transportation.
• Must be able to lift 50 lbs. or more and move items over 50 lbs with assistance.
• Knowledge of computers and Microsoft Office, good oral communication skills.
• A valid NYS driver license and clean driving record required for vehicle operation.

Responsibilities

• Picking up and delivering case files and documents from QDA staff for processing and sorting.
• Performing clerical tasks including scanning, data entry, filing, copying, emails and other office tasks.
• Transporting case files and documents between QDA offices, storage facilities and locations across the five boroughs.
• Locating delivery recipients using personnel directories and maps to navigate to external delivery sites.
• Maintaining confidentiality and adhering to QDA policies during delivery.

Skills

Microsoft Office

Communication skills

Navigation across boroughs

Self-motivated

Education

High school diploma or equivalent

Job description

The Office of the Queens County District Attorney (QDA) is currently seeking an Assistant to provide a variety of support services for our Record Room including scanning and copying documents, and transporting files and other records between the District Attorney's multiple office locations, as well as to external locations, throughout the five boroughs.

The Record Room Assistant will perform the following job functions including, but not limited to:

• Picking up and delivering case files and other documents from QDA staff for processing and sorting.
• Performing a variety of clerical tasks including scanning, data entry, filing, copying, sending emails and other office related tasks, as needed.
• Transporting case files and other documents between QDA offices, storage facilities and other locations throughout the five boroughs while using public transportation or a QDA vehicle.
• Locating delivery recipients using QDA personnel directories, as well as publicly available maps and transportation information for navigating to external delivery sites.
• Maintaining the confidential nature of important materials during delivery and adhering to QDA policies, procedures and schedules.

Preferred Education and Qualification Requirements

High school graduation (or its educational equivalent) or a satisfactory equivalent in work experience required.

Must be a self-motivated and responsible individual with the ability to successfully navigate to locations across the five boroughs by vehicle and/or public transportation. The ability to regularly lift 50 lbs. or more and to assist in moving items over 50 lbs. with assistance is required. Knowledge of computers and Microsoft Office software, good oral communication skills is preferred. The position may require moving between locations and wait for extended periods in varying weather conditions. A valid NYS driver license and clean driving record are required for assignments requiring the operation of a QDA vehicle.

Preferred Skills

• Candidates with a valid NYS driver license and clean driving record, familiarity with postal regulations and mailing procedures and/or previous messenger experience.

• Comprehensive benefits package including health insurance, 401K and more.

Salary: $42,000

The Record Room Assistant will generally work Monday through Friday from 8 AM - 4 PM, but in certain instances, schedule changes and/or overtime hours may be required in order to complete required tasks.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Reasonable Accommodation

1. If you require a reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact [e-mail] or 718-286-6508.
2. QDA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail] or 718-286-6508.