ReceptionistManassas VA, Posted 4 days ago

Finley Asphalt & Sealing; Manassas (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Finley Asphalt & Sealing in Manassas, VA is seeking a friendly, detail-oriented administrative professional to support front desk operations, sales activities, and general office tasks. You will greet visitors, manage calls and mail, maintain the lobby, and assist with data entry and CRM updates to help the sales team win new business.

The role requires 1–2 years in an administrative or customer service setting, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• 1-2 years of experience in administrative, receptionist, or customer service role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM software a plus
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Professional appearance and demeanor

Responsibilities

• Greet visitors and clients with a professional and welcoming demeanor
• Answer, screen, and direct incoming phone calls and emails
• Manage incoming and outgoing mail and deliveries
• Maintain a clean and organized front desk and lobby area
• Assist the sales team with data entry, CRM updates, and lead tracking
• Prepare sales documents, quotes, and proposals as needed
• Schedule appointments and follow-ups for sales representatives
• Support the coordination of sales events or meetings
• Order and manage office supplies and inventory
• Assist with filing, scanning, and general administrative tasks
• Support other departments as needed with clerical duties
• Coordinate with vendors and service providers

Skills

Professional communication

Organization skills

Customer service

MS Office

CRM software

Education

High school diploma

Associate or bachelor’s degree

Tools

CRM software

Job description

Essential Job Duties & Responsibilities:

Reception & Front Desk Duties

• Greet visitors and clients with a professional and welcoming demeanor
• Answer, screen, and direct incoming phone calls and emails
• Manage incoming and outgoing mail and deliveries
• Maintain a clean and organized front desk and lobby area

Sales Support

• Assist the sales team with data entry, CRM updates, and lead tracking
• Prepare sales documents, quotes, and proposals as needed
• Schedule appointments and follow-ups for sales representatives
• Support the coordination of sales events or meetings

General Office Support

• Order and manage office supplies and inventory
• Assist with filing, scanning, and general administrative tasks
• Support other departments as needed with clerical duties
• Coordinate with vendors and service providers

Qualifications (Experience, Education & Certifications, Key Attributes):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• 1-2 years of experience in an administrative, receptionist, or customer service role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM software a plus
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Professional appearance and demeanor

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.