Office Administrator

AMERI-CANS; Manassas Park (VA); On-site; USD 70,000 - 78,000; Full time

Benefits offered by this job

401k matching

STD & Accident insurance

Life AD&D Insurance

EAP

Personal days

Growth potential

Professional development

Job summary

AMERI-CANS is seeking an Office Administrator in Manassas, VA. This hands-on role supports day-to-day operations, purchasing, travel coordination, and executive assistance with minimal supervision.

The ideal candidate will be highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Standard hours are Mon–Fri, on-site with local travel as needed.

Qualifications

• Ability to work independently with minimal supervision.
• Exceptional organizational and time-management skills.
• Strong communication with executives, clients, and vendors.
• Proficiency in Microsoft Office and ability to learn new software.

Responsibilities

• Process and prepare regulatory, government, and reporting documents with minimal supervision.
• Provide admin support to Operations and HR including records and reports.
• Manage office supplies, inventory, and distribution of merchandise and uniforms.
• Coordinate travel, meetings, events, and other logistical needs.
• Communicate professionally with clients, vendors, and government agencies to resolve matters.
• Perform local errands and purchasing, as needed.
• Support owners and executives with scheduling, research, and reporting.
• Research products, services, vendors, and regulations for leadership.

Skills

Independence

Organization

Communication

Multitasking

Time management

Detail-oriented

Proactive

Discretion

Problem solving

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

Full Time Manassas, VA, US

Salary Range: $70,000.00 To $78,000.00 Annually

Who We Are:

Founded in 2020, AMERI-CANS is a fast-growing, veteran-owned enterprise built by Marine Corps veterans who know firsthand the critical importance of field sanitation. Headquartered in Manassas Park, VA the Company’s growth has expanded beyond the DMV area and now includes Indiana, South Carolina and Ohio. Our expansion is fueled by a no-nonsense focus on execution, adaptability, and relentless problem solving. We are Mission driven, and our success enables us to support fellow Veterans and Gold Star families in honoring our shared service and their sacrifice. We are constantly looking for Veterans in pursuit of their post-service ambitions and talented individuals with an unwavering desire to succeed and grow with us.

JOB OVERVIEW

The Office Administrator plays a vital role in supporting the day-to-day operations and overall efficiency of the organization. This is a hands-on position for a highly motivated, resourceful, and dependable professional who is comfortable taking initiative and working independently with minimal supervision.

The ideal candidate is a self-starter who recognizes what needs to be done, takes ownership of assigned responsibilities, and follows tasks through to completion. This position combines office administration, purchasing, travel coordination, vendor and client communication, local errands, research, and direct administrative support to company leadership.

Responsibilities may extend beyond traditional office administration and may include purchasing company merchandise and uniforms, coordinating travel arrangements, running business-related errands, conducting research, preparing time-sensitive documentation, and responding to unexpected operational needs.

Success in this position requires exceptional organization, discretion, follow-through, sound judgment, problem-solving skills, and the ability to quickly shift priorities in a fast-paced environment. The Office Administrator serves as a trusted "go-to" resource who can be relied upon to take a task from request through completion.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Process and prepare time-sensitive business, regulatory, government, permitting, registration, and reporting documents with minimal supervision.
• Provide administrative support to Operations and Human Resources, including maintaining equipment and personnel records, manifests, reports, and special projects.
• Manage office supplies and coordinate the purchasing, inventory, and distribution of company merchandise, uniforms, supplies, and other business-related items.
• Coordinate company travel arrangements, meetings, events, conferences, and other logistical requirements.
• Communicate professionally with clients, vendors, suppliers, government agencies, and other outside organizations to coordinate requests, obtain information, and resolve outstanding matters.
• Conduct regular local business errands, including purchasing and picking up supplies, merchandise, uniforms, documents, equipment, and other items as needed.
• Provide direct administrative and operational support to company owners and executive leadership, including scheduling, research, reports, presentations, errands, and special projects.
• Research products, services, vendors, regulations, and other business-related matters and provide information to leadership as requested.
• Track outstanding requests and follow up with appropriate individuals to ensure tasks are completed accurately and timely.
• Maintain organized records, files, documentation, and other administrative materials.
• Assist with special projects and other initiatives as assigned by leadership.
• Serve as a reliable point of contact and "go-to" resource for administrative and operational needs.
• Exercise sound judgment when handling sensitive, confidential, or time-sensitive information.
• Perform other duties and responsibilities as assigned to support the changing needs of the organization.

REQUIRED QUALIFICATIONS AND CORE COMPETENCIES

• Demonstrated ability to work independently, take initiative, and complete assignments with minimal supervision.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to effectively manage multiple priorities, deadlines, and competing requests in a fast-paced environment.
• Strong problem-solving and decision-making skills with the ability to identify solutions and take appropriate action.
• Excellent verbal, written, and interpersonal communication skills.
• Professional and confident communication skills when interacting with executives, employees, clients, vendors, government agencies, and other external contacts.
• Ability to maintain confidentiality and exercise discretion when handling sensitive company and personnel information.
• Strong follow-through and accountability for assigned responsibilities.
• Ability to adapt quickly to changing priorities, unexpected requests, and unfamiliar assignments.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively utilize new technology, software, systems, and business processes.
• Reliable attendance and punctuality.
• Valid driver's license and reliable transportation.
• Ability and willingness to regularly travel locally to complete company errands, purchases, pickups, and other business-related assignments.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• Work is primarily performed in an office environment.
• Regular local travel is required to conduct company business.
• Position requires frequent interaction with employees, management, clients, vendors, suppliers, and outside organizations.
• Must be able to perform routine office activities, including sitting, standing, walking, using a computer, communicating by telephone and email, and handling office materials and supplies.
• Must be able to safely transport and carry typical office supplies, merchandise, uniforms, documents, and other business-related items as required.
• Schedule may occasionally vary based on operational requirements, business needs, special projects, or time-sensitive assignments.

SCHEDULE AND ATTENDANCE

The normal work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The schedule may vary based on operational needs and business requirements.

Regular, reliable, and punctual attendance is an essential function of this position. The employee must be available to perform local business errands and other time-sensitive assignments during normal business hours as needed.

DISCLAIMER

This job description is intended to provide a general overview of the responsibilities, qualifications, and expectations of the position. It is not intended to be an exhaustive list of all duties, responsibilities, or requirements. Duties and responsibilities may be modified, added, or reassigned based on the needs of the organization.

Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Position requires the ability to sit or stand for long periods of time; move fingers and hands, ability to stoop, crawl, bend, twist, reach, and crouch. Perform the essential duties with minimal or no supervision. Lift and carry up to 50lbs.

• Company matched 401k
• Company paid STD & Accident supplemental
• Company paid Life AD&D Insurance
• Employee Assistance Program "EAP"
• Personal Days (4 days)
• Unlimited growth potential as we take the business to the next level
• Professional Development

EEOC Disclaimer:

AMERI-CANS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.