Receptionist (Temp Assignment)

OurStaff, LLC; Brea (CA); On-site; USD 28,000 - 30,000; Full time

Job description

Good phone skills and basic computer skills

$20-22

Number of Positions 1

City Brea

State/Province California

92821

Job Description

TEMPORARY ASSIGNMENT:

Start Date: September 3-14

Front Desk Coverage. You will be responsible for answering phones, greeting guests and providing various administrative support for the front desk.

ESSENTIAL FUNCTIONS

• Average percent of time


• 20% Scanning of invoices and indexing them


• 5% Cash receipts - collecting checks and logs it in


• 10% Opening and distributing mail


• 10% Distribution of job related AP, progress releases, etc


• Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided


• Preliminary Notices distributed to contract admin


• 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up


• 10% Monthly/Occasional Administrative Responsibilities


• Maintain the First Aid Supplies Cabinet


• Orders supplies for the kitchen


• Other administrative responsibilities as needed – Back up for AP entry


• Schedule building maintenance as instructed by Accounting Manager

KNOWLEDGE, SKILLS & EXPERIENCE

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Minimum of 2 years in a receptionist or administrative role


• Background in construction experience is preferred


• Ability to multitask, juggle multiple priorities, and prioritize responsibilities


• Ability to work under pressure in meeting specific responsibilities


• Must have excellent organizational skills


• Must have excellent communication and written skills


• Ability to interact with a variety of individuals at all levels


• Must have a pleasant and positive demeanor


• Must have moderate computer skills in Excel, Word and Outlook applications


• Ability adapt to changes of the company’s needs


• Ability to follow up and follow through on tasks and projects

COMPETENCIES

• Critical thinking


• Detail oriented


• Analytical thinking

EDUCATION

• High school diploma.


• Some college education a plus.

PHYSICAL REQUIREMENTS

• Most time spent in an indoor office environment


• Sitting at a desk for prolonged periods of time


• Occasional lifting of files and boxes up to 20 lbs


• Pushing/pulling of file cabinets


• Extended visual use of a computer screen