Receptionist Temp

Personal Healthcare Management LLC; New York (NY); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Premium compensation

Great benefits

Professional growth

Stability

Job summary

Personal Healthcare Management LLC is seeking a full-time receptionist/administrative assistant in New York, NY. The role supports facility operations by greeting visitors, answering phones, handling mail, and coordinating with staff.

You will use standard office software to prepare documents, manage records, and assist with invoices and reports. Ideal candidates have vocational training or related on-the-job experience and a professional, customer-focused approach.

Qualifications

• Customer service experience or ability to work with the public.
• Proficiency in phone etiquette and professional communication.
• Experience providing administrative support in a healthcare or office setting.

Responsibilities

• Greet visitors and direct them to the appropriate person.
• Answer telephones, take messages, and route calls.
• Prepare invoices, reports, memos, and other documents.
• Operate office equipment and basic computer applications.
• Sort mail, maintain records, and manage supplies.
• Ensure front desk coverage when needed.

Skills

Customer service

Phone etiquette

Administrative support

Education

Vocational training or related on-the-job experience

Job description

Available Shift: Monday to Friday 8am - 4pm

We offer the Following:

• Premium Compensation
• Great Benefits Package
• Professional Growth & Stability

Shift:

Full-time Day Shift

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

ESSENTIAL FUNCTIONS:

• Ensure all person’s entering and exiting the facility have authorization to do so.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested
• Sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Greet visitors and determine nature and purpose of visit, direct them to specific destinations or the appropriate persons according to their needs.
• Complete word processing and clerical assignments with review of the assignee.(Filing, typing copying)
• Obtain, review and apply new information to Resident Room Listing, Department Notifications, and Department Directory.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Ensure no personal calls are relayed directly to personnel during his/her work hours unless it is an emergency
• Route emergency calls appropriately.
• Make copies of correspondence and other printed material.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.
• Beep individuals to inform them of telephone calls, using beeper and interoffice communication equipment.
• If the receptionist needs to leave the front desk at any time then s/he needs to have appropriate coverage in place.
• All other duties as assigned.

Education

Require training in vocational schools or related on-the-job experience.

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.