Receptionist

Personal Healthcare Management LLC; Cambridge (MA); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Personal Healthcare Management LLC is seeking a weekend receptionist to support front desk operations in our Cambridge facility. You will greet visitors, manage calls, and assist with daily administrative tasks.

The role requires strong communication, multitasking, and proficiency with MS Office. Weekend hours are 10am–8pm, with responsibilities including mail, records, and visitor coordination.

Qualifications

• Experience in a front desk or receptionist role.
• Strong organizational and time-management skills.
• Proficient with MS Office and basic office software.

Responsibilities

• Verify authorization for entry to the facility.
• Operate office equipment and use computers for docs and spreadsheets.
• Perform general office duties and maintain records.
• Prepare invoices, reports, memos, and other documents.
• Sort mail, answer correspondence, and manage outgoing mail.
• Greet visitors and direct them to the right staff.
• Handle phone calls and relay messages.
• Ensure coverage when receptionist is away.
• All other duties as assigned.

Skills

Customer service

Communication

Reception skills

Education

Vocational training or on-the-job experience

Tools

Microsoft Office

Office equipment

Job description

SHIFT: Weekend (Sat - Sun from 10am - 8pm)

We offer the Following:

• Premium Compensation
• Great Benefits Package
• Professional Growth & Stability

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

ESSENTIAL FUNCTIONS:

• Ensure all person’s entering and exiting the facility have authorization to do so.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested
• Sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Greet visitors and determine nature and purpose of visit, direct them to specific destinations or the appropriate persons according to their needs.
• Complete word processing and clerical assignments with review of the assignee.(Filing, typing copying)
• Obtain, review and apply new information to Resident Room Listing, Department Notifications, and Department Directory.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Ensure no personal calls are relayed directly to personnel during his/her work hours unless it is an emergency
• Route emergency calls appropriately.
• Make copies of correspondence and other printed material.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.
• Beep individuals to inform them of telephone calls, using beeper and interoffice communication equipment.
• If the receptionist needs to leave the front desk at any time then s/he needs to have appropriate coverage in place.
• All other duties as assigned.

Education

Require training in vocational schools or related on-the-job experience.

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.