Receptionist & Purchasing Assistant

Inch & Co; York (York County); Hybrid; USD 35,000 - 50,000; Full time

Job summary

An established industry player is looking for a Front Desk Receptionist & Purchasing Assistant to join their team. This hybrid role offers a unique opportunity to be the first point of contact for clients while also supporting purchasing operations. The ideal candidate will thrive in a fast-paced environment, showcasing excellent communication and organizational skills. Responsibilities include managing front desk duties, coordinating with vendors, and ensuring smooth administrative processes. If you're detail-oriented and eager to contribute to a dynamic team, this role is perfect for you.

Qualifications

• 1-2 years of experience in administrative or front desk roles.
• Strong communication and multitasking abilities are essential.

Responsibilities

• Greet visitors and manage front desk operations.
• Assist in purchasing materials and maintaining inventory.

Skills

Customer Service

Communication Skills

Multitasking

Microsoft Office

Education

High School Diploma

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ERP Systems

Job description

Job Title: Front Desk Receptionist & Purchasing Assistant

Position Overview:

We are seeking a highly organized and personable Front Desk Receptionist & Purchasing Assistant to be the first point of contact for our landscaping company. This hybrid role combines front desk responsibilities with support in purchasing materials, equipment, and supplies essential to our field operations. The ideal candidate is detail-oriented, professional, and able to manage multiple administrative tasks while maintaining excellent communication with both internal staff and external vendors.

Key Responsibilities:

Front Desk & Administrative Duties

• Greet and assist visitors, clients, and vendors in a friendly and professional manner
• Answer and direct incoming phone calls and emails
• Maintain a clean and organized front desk and common areas
• Receive, sort, and distribute mail and packages
• Schedule meetings and maintain calendars for office staff
• Assist with administrative support tasks such as filing, scanning, and data entry

Purchasing Support

• Place orders for landscaping materials, tools, equipment, and office supplies
• Track inventory levels and notify management of supply needs
• Communicate with vendors to obtain quotes and ensure timely deliveries
• Maintain accurate purchase order records and receipts
• Reconcile purchase orders with invoices for approval and processing
• Assist the operations team in coordinating material deliveries to job sites

Qualifications:

• High school diploma or equivalent required; associate’s degree preferred
• 1–2 years of administrative, front desk, or purchasing experience
• Strong communication and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with purchasing or ERP systems a plus
• Familiarity with landscaping or construction industry preferred but not required

Preferred Hours:

7AM-4PM