RECEPTIONIST - PERMANENT PART-TIME

Vanguard Furniture Company; Conover (NC); On-site; USD 17,000 - 25,000; Part time

Job summary

Vanguard Furniture Company in Conover, NC is seeking a part-time receptionist to be the friendly first point of contact for visitors and callers. You will manage multi-line phones, greet guests, sort mail, and provide general clerical support to HR and operations.

The role requires excellent organizational and communication skills, strict confidentiality, and proficiency with Microsoft Office. The position is part-time, with daytime weekday hours and occasional full-day coverage.

Qualifications

• Ability to manage multiple tasks in a fast-paced environment.
• Strong organizational and communication skills.
• Confidentiality is essential.
• Proficiency in all Microsoft Office applications.

Responsibilities

• Answer incoming telephone calls within 3 rings and route to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when needed.
• Sort and distribute mail daily.
• Scan/index documents into Global system.
• Monitor the camera system and vet people before entry.
• Greet on-site visitors and announce to appropriate personnel.
• Create security badges for new employees and deactivate badges as needed.
• Maintain the appearance of the reception and foyer area.
• Perform clerical duties such as filing, photocopying, and scanning mail.
• Coordinate with IT to update the phone directory and contact lists.
• Assist job applicants with applications on iPad and support HR duties as needed.

Skills

Multitasking

Organizational skills

Communication

Confidentiality

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

RECEPTIONIST - PERMANENT PART-TIME

Conover, NC, US

Receptionists have a unique responsibility of making a good first impression, which can impact the success of the company for a long time. Typically, they are the first line of employees that visitors interact with, so they must be friendly, professional, and helpful to the visitors. They are responsible for answering and routing calls, greeting visitors, handling inquiries from the public, and providing information related to the company. They also fill a minor security role by monitoring access to the building by visitors.

Schedule

Monday through Friday, 12:30pm - 5pm

Need to be flexible, full days are required occasionally for morning coverage

Position Responsibilities

• Answers incoming telephone calls within 3 rings, determines purpose of callers and forwards to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Responsible for picking up, sorting and distributing mail daily.
• Responsible for scanning/indexing documents into Global.
• Monitor camera system and vet people before letting them in the building.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Creates security badges for new employees and makes badges inactive in security system as needed.
• Maintains appearances of the reception and foyer area.
• Performs other clerical duties as needed, such as filing, photocopying, and scanning mail.
• Communicates with IT regarding who should be added or removed from phone directory.
• Uses EZ Text communication for contacting employees as needed.
• Assist job applicants with applications on iPad.
• Assist HR with various duties as needed.

Essential Skills and Experience

• Ability to manage multiple tasks in a fast-paced environment.
• Strong organizational, communication, leadership skills.
• Confidentiality is essential.
• Proficiency in all Microsoft Office applications.

Valued but not Required Skills and Experience

• Knowledgeable in Furniture Manufacturing.

Physical demands and work environment

• Lift / Carry: lift up to 10 lbs. frequently; up to 35 pounds occasionally; more weight requires help or team lifting.
• Standing/Walking/Sitting: Must be able to sit 8+hours and required to walk/stand throughout shift.
• Reach / Handle: Frequently required to reach, handle various items.
• Fingering or Manual Dexterity: Position requires frequent use of computer keyboard, mouse, screen and on-line communication.
• Environment: Indoors, environmentally controlled.