Receptionist II

Canon Business Process Services, Inc.; Miami (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Positive work environment

Employee discounts nationwide

Job summary

Canon Business Process Services, Inc. is seeking a professional receptionist to be the first point of contact for visitors, vendors, and job applicants in our Miami office. You will operate the main switchboard, greet guests, route calls, and support multiple departments with administrative tasks.

The role requires a high school diploma, 5 years of receptionist experience, and proficiency with office equipment and MS Office. Strong customer service and reliability are essential.

Qualifications

• High school diploma or equivalent required.
• 5 years direct experience as a receptionist.
• 3+ years in a professional office environment.
• Proficiency using various office equipment.
• Ability to produce reports using Excel, Word and PowerPoint.
• Excellent customer service, professional appearance and attitude; overtime and deadlines.

Responsibilities

• Handle all incoming calls on main/floor switchboard and route appropriately.
• Greet outside visitors in a professional manner.
• May sign for incoming/outgoing packages and route to the right party.
• Use internal paging system; coordinate car service or messenger as requested.
• Perform filing, typing and other admin duties; assist departments with mass mailings.
• Schedule conference rooms and order catering as needed; learn new office tech.

Skills

Customer service

Professionalism

Communication skills

Multitasking

Time management

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Overview

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Qualifications

• High school Diploma or equivalent
• 5 years direct experience as a receptionist
• 3+ years prior experience working in a professional office environment
• Proficiency using various office equipment
• Able to use computer to produce reports (Excel, Word, and PowerPoint)
• Ability to perform routine and non-routine functions of all office equipment and systems
• Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, prolonged periods of sitting
• May lift and/or move up to 10 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!