Receptionist Part-Time

Apple-Reha; Torrington (CT); On-site; USD 2,066,000 - 2,617,000; Full time

Benefits offered by this job

Scholarships and career growth

4 Weeks Paid Time Off

7 Paid Holidays

Health Insurance Benefits

Short Term & Long Term Disability

Call-a-Doc / 24-7 MD

Employee Assistance Program

Life Insurance

401K Retirement Program

Longevity Credit

Job summary

Apple Rehab is seeking a detail-oriented administrative assistant for Wolcott Hall Nursing Center in Torrington, CT. You will perform clerical duties, manage records, and support the administrative team to maintain confidential information with accuracy and care.

The role emphasizes strong English communication, fast typing, professional phone etiquette, and teamwork to support residents and staff in a respectful, family-like environment.

Qualifications

• Ability to read, write and follow written and oral directions in English.
• Type at least 40 wpm with accuracy, perform simple math, handle multiple tasks with interruptions.
• Answer the phone, take accurate messages and relay to staff.
• Maintain confidentiality of facility information and records.
• Demonstrates cooperation and ability to work as a team.
• Patience, tact, enthusiasm and a positive attitude toward staff, residents and their support networks.

Responsibilities

• Develops cooperative rapport with facility personnel and greets residents, visitors and vendors professionally.
• Processes mail, answers telephones, records messages and responds to inquiries courteously.
• Types and proofreads reports, letters and correspondence for staff.
• Maintains resident information databases and mailing lists; processes mailings as needed.
• Prepares admission packets and distributes to appropriate departments.
• Assists staff, sets priorities and ensures deadlines are met.
• Keeps office equipment and supplies clean and in working order; manages printers and postage.
• Orders and tracks office supplies and coordinates with vendors.

Skills

Typing 40 wpm

English literacy

Phone etiquette

Confidential information

Teamwork

Customer service

Job description

Wolcott Hall Nursing Center is a 57-bed skilled nursing facility located right off of Route 8 in Torrington, CT. Wolcott Hall maintains an excellent community reputation and a very family-like atmosphere. Because we are so small, it is easier to really get to know the residents and family members, as well as create working relationships. We would love to have you as part of our team!

Apple Rehabis a family owned and operated company that treats residents and staff like family too. Our expert team of senior management is located at our home office,right in Avon, CT, ensuring superior care from a local company. Our leadership is not across the country, but rather in your backyard.

Job Description:

Performs clerical duties and recordkeeping functions to assist the administrative team in meeting the needs of the facility, to ensure proper procedures and that the confidentiality of facility information and records is maintained at all times.

Qualifications:

• Ability to read, write and follow written and oral directions in English.

• Ability to type at least 40 wpm with accuracy, perform simple math problems and handle multiple tasks at the same time with many interruptions and distractions.

• Ability to answer the phone, handle heavy phone contact in a pleasant and efficient manner taking accurate messages and delivering them to the appropriate staff.

• Ability to discern and then maintain confidential information.

• Demonstrates cooperation in assisting others and ability to work as a team.

• Patience, tact, enthusiasm and a positive attitude toward the staff, residents and their support networks.

Essential Job Functions (With or Without Reasonable Accommodation):

Develops and maintains cooperative rapport with all facility personnel, greets and assists residents, visitors, vendors and job applicants in a professional and courteous manner. Process mail, answers telephones, accurately records messages and responds to inquiries in a courteous manner. Types and proofreads reports, letters and correspondence for staff as needed. Maintains databases and lists of resident personal information such as phone numbers and processes mailings as needed. Prepares admission packets and ensures distribution to appropriate departments. Assists all other facility staff with duties and is able to set and follow priorities ensuring that deadlines are met. Is responsible to ensure that office equipment including printers are maintained in a clean and safe manner, and ensures that the equipment and supplies are readily available and working. Programs the telephone system if necessary; sends, receives and distributes faxes; ensures that the postage machine is functioning and has postage available. Knows how to order and track office supply needs and deals with appropriate vendors.

Apple Rehab offers an attractive benefit package for employees of 30 hours or greater that may include the following:

• Scholarships and career growth opportunities

• 4 Weeks Paid Time Off

• 7 Paid Holidays

• Health Insurance Benefits

• Short Term & Long Term Disability

• Call-a-Doc / 24-7 MD telephone service

• Employee Assistance Program

• Life Insurance

• 401K Retirement Program

• Longevity Credit