Front Desk Receptionist

Apple Rehab; Shelton (CT); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

4 Weeks Paid Time Off

Health Insurance Benefits

7 Paid Holidays

Scholarships & career growth

Job summary

Apple Rehab Shelton Lakes is seeking a full-time administrative staff member to support the facility's clerical operations. The role involves greeting residents and visitors, managing phones and messages, typing and proofreading documents, and maintaining sensitive records with confidentiality.

Responsibilities include processing mail, coordinating admissions packets, updating databases, and assisting the team in meeting deadlines.

Qualifications

• Ability to read, write and follow written and oral directions in English.
• Type at least 40 wpm with accuracy; perform simple math and multi-tasking.

Responsibilities

• Develops and maintains cooperative rapport with facility personnel, residents, visitors and staff.
• Answers telephones, records accurate messages, and delivers to appropriate staff.
• Types and proofs reports and correspondence; maintains resident databases and contact lists.
• Prepares admission packets and distributes to appropriate departments.
• Assists staff, sets priorities, and ensures deadlines are met; maintains office equipment and supplies.

Skills

English proficiency

Typing 40 wpm

Phone handling

Confidentiality

Teamwork

Positive attitude

Job description

Apple Rehab Shelton Lakes is a 106 bed skilled nursing facility located on eithgt acres of scenic wooded land. Apple Rehab Shelton Lakes is the areas leading provider of short term rehabilitation. Blending superior programs and services with contemporary healing environment, Apple Rehab Shelton Lakes provides unparalleled rehabilitation.

Apple Rehab is a family owned and operated company that treats residents and staff like family too. Our expert team of senior management is located at our home office, right in Avon, CT, ensuring superior care from a local company. Our leadership is not across the country, but rather in your backyard.

Type: Full-time

Job Description:

Performs clerical duties and recordkeeping functions to assist the administrative team in meeting the needs of the facility, to ensure proper procedures and that the confidentiality of facility information and records is maintained at all times.

Qualifications:

• Ability to read, write and follow written and oral directions in English.
• Ability to type at least 40 wpm with accuracy, perform simple math problems and handle multiple tasks at the same time with many interruptions and distractions.
• Ability to answer the phone, handle heavy phone contact in a pleasant and efficient manner taking accurate messages and delivering them to the appropriate staff.
• Ability to discern and then maintain confidential information.
• Demonstrates cooperation in assisting others and ability to work as a team.
• Patience, tact, enthusiasm and a positive attitude toward the staff, residents and their support networks.

Essential Job Functions (With or Without Reasonable Accommodation):

• Administrative Functions:

Develops and maintains cooperative rapport with all facility personnel, greets and assists residents, visitors, vendors and job applicants in a professional and courteous manner. Process mail, answers telephones, accurately records messages and responds to inquiries in a courteous manner. Types and proofreads reports, letters and correspondence for staff as needed. Maintains databases and lists of resident personal information such as phone numbers and processes mailings as needed. Prepares admission packets and ensures distribution to appropriate departments. Assists all other facility staff with duties and is able to set and follow priorities ensuring that deadlines are met. Is responsible to ensure that office equipment including printers are maintained in a clean and safe manner, and ensures that the equipment and supplies are readily available and working. Programs the telephone system if necessary; sends, receives and distributes faxes; ensures that the postage machine is functioning and has postage available. Knows how to order and track office supply needs and deals with appropriate vendors.

Apple Rehab offers an attractive benefit package for employees of 30 hours or greater that may include the following:

• Scholarships and career growth opportunities
• 4 Weeks Paid Time Off
• 7 Paid Holidays
• Health Insurance Benefits
• Short Term & Long Term Disability
• Call-a-Doc / 24-7 MD telephone service
• Employee Assistance Program
• Life Insurance
• 401K Retirement Program
• Longevity Credit