Receptionist-Part-Time

c3tricities; Pennsylvania; On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Paid holidays

Vacation

Sick Pay

Retirement

Others

Job summary

C3 is seeking a part-time administrative assistant to support the smooth operation of ministry spaces and guest experience onsite. You will assist the Operations Director, handle calls and communications, help maintain calendars and records, and ensure supplies and materials are stocked for staff and volunteers.

Ideal candidates have a High School diploma or GED, at least three years in administrative roles (church or nonprofit preferred), and strong computer and organizational skills.

Qualifications

• Requires a High School diploma or GED.
• Minimum 3 years of experience in administrative support, ministry coordination, or operations.
• Church or nonprofit experience preferred.

Responsibilities

• Assist the Operations Director to ensure a smooth, welcoming environment for guests and staff.
• Answer ministry phone calls, emails, and written communications with a friendly demeanor.
• Maintain the annual ministry calendar and coordinate events and reservations.
• Process and manage the reservation and events queue in CCB.
• Supply staff and volunteers with necessary materials for ministry duties.
• Distribute weekly ministry intake documents (prayer requests, connect cards, complaints).
• Communicate timely information to staff and congregations.
• Ensure office materials and supplies are stocked.
• Attend department meetings and staff meetings.
• Support special projects and events; work with leadership as needed.
• Uphold C3 employee policies and maintain confidentiality.
• Report to the Operations Director.

Skills

Administrative Skills

Organizational Skills

Time Management

Multitasking

Confidentiality

Professionalism

Communication

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office

Church management software (CCB)

Planning Center

Job description

C3’s mission is to lead people into new and growing relationships with Jesus Christ.

Job Summary

To serve C3 by assisting with the smooth, efficient, and welcoming operation of available ministry spaces so guests and congregants can experience all of God’s best while onsite. This looks like serving any and all departments at C3 as needed within the available hours.

Duties and Responsibilities

• Assist the Operations Director to ensure a smooth, efficient, and welcoming environment for all guests, congregants, and staff.
• Answer ministry phone calls, digital and written communication, etc. with a friendly and cheerful demeanor.
• Support the Operations Director in the creation and review of the annual church ministry calendar.
• Review, process, and maintain the reservation and events approval queue in CCB.
• Support ministry leaders as necessary to ensure all staff and volunteers have needed materials to meet and execute their ministry obligations.
• Receive, digitize, and disseminate weekly ministry intake documents to include, but not limited to prayer requests, connect cards, complaints, etc.
• Work with oversight to disseminate accurate and timely information to staff and congregations.
• Ensure all office materials and supplies are stocked and available for staff and volunteers.
• Communicate regularly with supervisor about departmental issues.
• Assist supervisor with special projects, events, and diverse tasks in support of C3.
• Attend any department meetings, regular all-staff meetings, and other meetings as required.
• Utilize a thorough understanding of C3 employee policies and procedures.
• Demonstrate ongoing financial support for ministries of C3.
• Work in close association with the entire staff to build and maintain a strong team environment.
• Cooperate with leadership by performing any other duties when asked to do so.
  

Knowledge, Skills, and Abilities

• Strong administrative and organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Efficient, with excellent time management and multitasking abilities.
• Proactive in process improvement and maintaining confidentiality.
• Professional, spiritually mature, and comfortable interacting with diverse groups.
• Able to analyze complex, technical situations and develop solutions
• Strong computer skills, including familiarity and experience with a variety of software applications such as Microsoft Office Suite; familiarity with church management software (CCB, Planning Center, etc.) is a plus.
• Strong organizational and office skills.
• Ability to handle constantly changing priorities and demands.
• Ability to verbally communicate effectively and professionally at all levels.
• Able to work under pressure.
• Maintain the confidentiality of sensitive information.

Education and Experience

• Education: High School diploma or GED required.
• Experience: 3 years of experience in administrative support, ministry coordination, or operations, preferable in a church or nonprofit setting.

Working Conditions and Requirements of Office Environment

Physical Demands:

• Regularly required to sit and occasionally required to stand and stoop, kneel, crouch, or crawl. Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity to is necessary to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reports to: Operations Director

Status: Part-Time | Hourly 32hrs

Schedule: Monday – Thursday 8:30am-5pm

Benefits

• Paid holidays
• Vacation
• Sick Pay
  
• Retirement
• Others