Operations Support-Part-Time

c3tricities; Pennsylvania; On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

Paid holidays

Vacation

Sick Pay

Retirement

Job summary

c3tricities in Pennsylvania is seeking a part-time administrative support professional to assist in the smooth operation of ministry spaces. You'll be serving various departments, managing communications, and ensuring all guests receive a welcoming experience.

The ideal candidate should have 3 years of experience in administrative roles, with strong organizational skills and a proficiency in office management software. Flexible hours and paid holidays are among the benefits offered.

Qualifications

• 3 years of experience in administrative support, ministry coordination, or operations.
• Comfortable interacting with diverse groups.
• Effective time management and multitasking abilities.

Responsibilities

• Assist the Operations Director in maintaining a welcoming environment.
• Handle ministry communications with a friendly demeanor.
• Support ministry leaders with necessary resources.

Skills

Strong administrative and organizational skills

Excellent attention to detail

Ability to manage multiple priorities

Proactive process improvement

Strong computer skills

Ability to communicate effectively

Education

High School diploma or GED

Tools

Microsoft Office Suite

Church management software (CCB, Planning Center)

Job description

Reports to:

Operations Director

Status:

Part-Time | Hourly 32hrs

Schedule:

Monday – Thursday

C3’s mission is to lead people into new and growing relationships with Jesus Christ.

Job Summary

To serve C3 by assisting with the smooth, efficient, and welcoming operation of available ministry spaces so guests and congregants can experience all of God’s best while onsite. This looks like serving any and all departments at C3 as needed within the available hours.

Duties and Responsibilities

• Assist the Operations Director to ensure a smooth, efficient, and welcoming environment for all guests, congregants, and staff.
• Answer ministry phone calls, digital and written communication, etc. with a friendly and cheerful demeanor.
• Support the Operations Director in the creation and review of the annual church ministry calendar.
• Review, process, and maintain the reservation and events approval queue in CCB.
• Support ministry leaders as necessary to ensure all staff and volunteers have needed materials to meet and execute their ministry obligations.
• Receive, digitize, and disseminate weekly ministry intake documents to include, but not limited to prayer requests, connect cards, complaints, etc.
• Work with oversight to disseminate accurate and timely information to staff and congregations.
• Ensure all office materials and supplies are stocked and available for staff and volunteers.
• Communicate regularly with supervisor about departmental issues.
• Assist supervisor with special projects, events, and diverse tasks in support of C3.
• Attend any department meetings, regular all-staff meetings, and other meetings as required.
• Utilize a thorough understanding of C3 employee policies and procedures.
• Demonstrate ongoing financial support for ministries of C3.
• Work in close association with the entire staff to build and maintain a strong team environment.
• Cooperate with leadership by performing any other duties when asked to do so.

Knowledge, Skills, and Abilities

• Strong administrative and organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Efficient, with excellent time management and multitasking abilities.
• Proactive in process improvement and maintaining confidentiality.
• Professional, spiritually mature, and comfortable interacting with diverse groups.
• Able to analyze complex, technical situations and develop solutions.
• Strong computer skills, including familiarity and experience with a variety of software applications such as Microsoft Office Suite; familiarity with church management software (CCB, Planning Center, etc.) is a plus.
• Strong organizational and office skills.
• Ability to handle constantly changing priorities and demands.
• Ability to verbally communicate effectively and professionally at all levels.
• Able to work under pressure.
• Maintain the confidentiality of sensitive information.

Education and Experience

Education: High School diploma or GED required.

Experience: 3 years of experience in administrative support, ministry coordination, or operations, preferably in a church or nonprofit setting.

Working Conditions and Requirements of Office Environment

Physical Demands:

• Regularly required to sit and occasionally required to stand and stoop, kneel, crouch, or crawl. Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity to is necessary to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Paid holidays
• Vacation
• Sick Pay
• Retirement
• Others