Receptionist & Office Assistant with Billing Support

Socket.dev; Riverside (CA); On-site; USD 36,000 - 46,000; Full time

Job summary

Magna Legal Services in Riverside, CA seeks a Receptionist & Office Assistant to support on-site operations and serve as the first contact for visitors and callers. You will assist the billing team, maintain an organized office, and help manage mail, deliveries, and supplies.

The ideal candidate has 3+ years of related experience, strong MS Office skills, and excellent communication. This role requires multitasking, reliability, and a professional demeanor in a fast-paced environment.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 3+ years of receptionist, administrative, billing, or related office experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional, dependable, punctual, and comfortable working in a fast-paced environment.
• Strong data entry and typing skills.

Responsibilities

• Answer, screen, and direct incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, clients, vendors, and guests.
• Manage incoming and outgoing mail, packages, deliveries, and courier services.
• Maintain office supplies and help ensure shared office spaces remain organized and presentable.
• Provide administrative support to the billing team, including generating and reviewing a high volume of invoices.
• Assist with filing, scanning, document organization, data entry, and other general administrative tasks.
• Coordinate with office vendors, building management, and service providers as needed.
• Provide general office support and assist with special projects as assigned.

Skills

MS Office

Typing speed

Multitasking

Communication skills

Education

High school diploma

Associate degree preferred

Job description

Magna Legal Services in Riverside, CA seeks a Receptionist & Office Assistant to support on-site operations and serve as the first contact for visitors and callers. You will assist the billing team, maintain an organized office, and help manage mail, deliveries, and supplies.

The ideal candidate has 3+ years of related experience, strong MS Office skills, and excellent communication. This role requires multitasking, reliability, and a professional demeanor in a fast-paced environment.