Receptionist & Office Admin with Billing Support

Magnals; Riverside (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative support at our Riverside, CA office. This role will be the first point of contact for visitors and callers, help maintain a professional, organized office, and support the billing team with invoices.

The ideal candidate is detail-oriented, dependable, personable, and able to manage multiple priorities in a fast-paced environment while delivering excellent service to clients and colleagues.

Qualifications

• High school diploma required; Associate's degree preferred.
• 3+ years of receptionist/administrative or related office experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.

Responsibilities

• Answer, screen, and direct incoming phone calls in a professional manner.
• Greet and assist visitors, clients, vendors, and guests.
• Manage incoming/outgoing mail, packages, deliveries, and courier services.
• Maintain office supplies and keep shared spaces organized and presentable.
• Provide administrative support to the billing team, including invoices review/generation.
• Assist with filing, scanning, data entry, and general admin tasks.
• Coordinate with vendors, building management, and service providers.

Skills

Phone etiquette

Guest services

Billing support

Data entry

Office organization

Multitasking

Communication skills

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative support at our Riverside, CA office. This role will be the first point of contact for visitors and callers, help maintain a professional, organized office, and support the billing team with invoices.

The ideal candidate is detail-oriented, dependable, personable, and able to manage multiple priorities in a fast-paced environment while delivering excellent service to clients and colleagues.