Receptionist/Office Assistant (3.5 hours/day)

MATTHEW WHALEY ELEMENTARY; Williamsburg (VA); On-site; USD 19,000 - 28,000; Part time

Job summary

MATTHEW WHALEY ELEMENTARY in Williamsburg, VA is seeking a Receptionist/Office Assistant for a 3.5 hour/day schedule. The role supports daily front-desk operations, handles calls, visitors, and basic clerical tasks in the Central Office environment.

The position works under the supervision of the principal and is part-time with a focus on efficient office administration and customer service for students, staff, and the community.

Qualifications

• Possess a high school diploma or GED certificate.
• Some office, clerical, or receptionist experience preferred.
• Must be familiar with Microsoft Office products.
• Must possess excellent interpersonal and customer relations skills.
• Must be able to multi-task and prioritize work with minimal direct supervision.
• Ability to communicate well, both verbally and in writing.

Responsibilities

• Answers phone calls, determines the purpose of the call, and routes call to requested or otherwise appropriate destinations. Records messages for individuals as required and maintains related records.
• Greets visitors in reception area, ascertains the purpose or nature of their visit, and directs them to proper destination.
• Responds to questions from parents, staff, and other school personnel.
• Receives, packages, letters, documents, and other related items dropped off at the reception desk by visitors or via the postal service, commercial deliveries, inter-division (pony) mail, etc.
• Performs a variety of administrative and clerical work.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Multitasking

Verbal and written communication

Reception experience

Education

High school diploma or GED

Job description

Receptionist/Office Assistant (3.5 hours/day)

Williamsburg James City School District MATTHEW WHALEY ELEMENTARY - Williamsburg, Virginia Open in Google Maps

Starting Date: Jan 4, 2027

Job Description

Grade: U03 (Unified)

Revision Date: March 1, 2016

Location: Central Office

Ensures accurate and timely flow of telephone calls, mail, and visitors for the school location.

Duties and Responsibilities

• Answers phone calls, determines the purpose of the call, and routes call to requested or otherwise appropriate destinations. Records messages for individuals as required and maintains related records.
• Greets visitors in reception area, ascertains the purpose or nature of their visit, and directs them to proper destination. Establishes and maintains harmonious working relationships with the public, parents, school personnel, and other visitors and creates atmosphere of friendliness, courtesy, and patience.
• Responds to questions from parents, staff, and other school personnel.
• Receives, packages, letters, documents, and other related items dropped off at the reception desk by visitors or via the postal service, commercial deliveries, inter-division (pony) mail, etc.
• Performs a variety of administrative and clerical work.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• Possess a high school diploma or GED certificate.
• Some office, clerical, or receptionist experience preferred.
• Must be familiar with Microsoft Office products.
• Must possess excellent interpersonal and customer relations skills.
• Must be able to multi-task and prioritize work with minimal direct supervision.
• Ability to communicate well, both verbally and in writing.

Supervision Exercised

None

Supervision Received

Performs duties under the supervision of the principal and assistant principal.

Working Conditions and Physical Requirements

Busy office environment with frequent interruptions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to enter data into a computer terminal/typewriter; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Receptionist/Office Assistant (3.5 hours/day)

Williamsburg James City School District MATTHEW WHALEY ELEMENTARY - Williamsburg, Virginia Open in Google Maps

This job is also posted in Williamsburg-James City County Schools

Job Details

Job ID: 5986387

Application Deadline: Posted until filled

Posted: Nov 09, 2026 5:00 AM (UTC)

Starting Date: Jan 4, 2027

Job Description

FLSA Status: Non-exempt

Grade: U03 (Unified)

Revision Date: March 1, 2016

Location: Central Office

Job Summary

Ensures accurate and timely flow of telephone calls, mail, and visitors for the school location.

Duties and Responsibilities

• Answers phone calls, determines the purpose of the call, and routes call to requested or otherwise appropriate destinations. Records messages for individuals as required and maintains related records.
• Greets visitors in reception area, ascertains the purpose or nature of their visit, and directs them to proper destination. Establishes and maintains harmonious working relationships with the public, parents, school personnel, and other visitors and creates atmosphere of friendliness, courtesy, and patience.
• Responds to questions from parents, staff, and other school personnel.
• Receives, packages, letters, documents, and other related items dropped off at the reception desk by visitors or via the postal service, commercial deliveries, inter-division (pony) mail, etc.
• Performs a variety of administrative and clerical work.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• Possess a high school diploma or GED certificate.
• Some office, clerical, or receptionist experience preferred.
• Must be familiar with Microsoft Office products.
• Must possess excellent interpersonal and customer relations skills.
• Must be able to multi-task and prioritize work with minimal direct supervision.
• Ability to communicate well, both verbally and in writing.

Supervision Exercised

None

Supervision Received

Performs duties under the supervision of the principal and assistant principal.

Working Conditions and Physical Requirements

Busy office environment with frequent interruptions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to enter data into a computer terminal/typewriter; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Position Type: Part-Time

Salary: $17.05 Per Hour

Job Categories

• Support Staff > Administrative Assistant
• Support Staff > Receptionist

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Office of Human Resources
• Phone: [phone]

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