Payroll Specialist

Williamsburg-James City County Schools; Williamsburg (VA); On-site; USD 36,000 - 59,000; Full time

Job summary

Williamsburg-James City County Schools is seeking a Payroll Specialist at the Central Office in Williamsburg, VA to support the Payroll Supervisor in preparing, maintaining, and distributing the division's payroll.

The role involves calculating wages, overtime, deductions, handling time cards and electronic timekeeping, ensuring accuracy and timely payments, and maintaining confidentiality in all payroll matters.

Qualifications

• High school diploma with bookkeeping/accounting coursework; some advanced accounting courses.
• Associate’s Degree and FPC preferred.
• Familiarity with federal and state payroll guidelines.
• Experience with payroll/HR systems.

Responsibilities

• Assist Payroll Supervisor in preparing, maintaining and distributing payroll.
• Compute wages, overtime, deductions and supplemental pay.
• Process time cards and electronic time reporting for accuracy.
• Provide timely customer service by phone or email.
• Maintain confidentiality and comply with policies.

Skills

Payroll knowledge

Accounting terminology

MS Office

Payroll systems

Timekeeping

Confidentiality

Education

Associate’s Degree

FPC (preferred)

Tools

Microsoft Office

Payroll software

Job description

Williamsburg James City School District Central Office - Williamsburg, Virginia Open in Google Maps

Starting Date: Immediately

Job Description

Grade:U09 (Unified)

Location:Central Office

Job Summary

This position is responsible for assisting the Payroll Supervisor in preparing, maintaining, and distributing the division’s payroll.

• Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.
• Provides excellent customer service by answering the phone or email in a timely and professional manner.
• Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.
• Reconciles and requests remittances for vendor payments associated with payroll withholding.
• Reviews and understands the policies in place for processing employment data, including pay and benefits.
• Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy.
• Performs complex prorated calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay to include leave payout information.
• Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors.
• Maintains strict confidentiality of sensitive information accessed during performance of job duties, ensuring compliance with school division policies and protecting privacy and data integrity.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• High school diploma including or supplemented by course work in bookkeeping and accounting. At minimum, some advanced accounting courses. Successful experience in payroll/accounting environment. Associate’s Degree and FPC (Fundamental Payroll Certification) preferred.
• Knowledge of accounting terminology, standard office procedures, practices and equipment.
• Familiarity with basic federal and state payroll guidelines.
• Knowledge of Windows operating system, Microsoft Office, and personal computer software. Experience with payroll/HR systems.
• Ability to understand and carry out somewhat difficult oral and written instructions.
• Ability to prepare and key time card/sheet entries into automated financial software.
• Ability to make accurate mathematical calculations and to analyze fiscal transactions.
• Ability to organize work and maintain accurate records.
• Ability to establish and maintain effective working relationships with other employees, school officials, vendors, and the public.
• Ability to work independently.

Supervision Exercised

None.

Supervision Received

Performs duties under the supervision of the Payroll Supervisor.

Working Conditions and Physical Requirements

Busy office environment with constant deadlines and frequent interruptions. High volume of work requiring establishment of priorities. Must have the ability to sit and stand; exhibit manual dexterity to use equipment; see and read printed material with or without vision aids; speak in audible tones so that others may understand clearly; physical agility to lift and carry up to 25 pounds; to bend, to stoop, to walk and to reach overhead.

Payroll Specialist

Williamsburg James City School District Central Office - Williamsburg, Virginia Open in Google Maps

This job is also posted in Williamsburg-James City County Schools

Job Details

Job ID: 5988146
Application Deadline: Posted until filled
Posted: Nov 10, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

FLSA Status:Non-exempt

Grade:U09 (Unified)

Location:Central Office

Job Summary

This position is responsible for assisting the Payroll Supervisor in preparing, maintaining, and distributing the division’s payroll.

• Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.
• Provides excellent customer service by answering the phone or email in a timely and professional manner.
• Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.
• Reconciles and requests remittances for vendor payments associated with payroll withholding.
• Reviews and understands the policies in place for processing employment data, including pay and benefits.
• Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy.
• Performs complex prorated calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay to include leave payout information.
• Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors.
• Maintains strict confidentiality of sensitive information accessed during performance of job duties, ensuring compliance with school division policies and protecting privacy and data integrity.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• High school diploma including or supplemented by course work in bookkeeping and accounting. At minimum, some advanced accounting courses. Successful experience in payroll/accounting environment. Associate’s Degree and FPC (Fundamental Payroll Certification) preferred.
• Knowledge of accounting terminology, standard office procedures, practices and equipment.
• Familiarity with basic federal and state payroll guidelines.
• Knowledge of Windows operating system, Microsoft Office, and personal computer software. Experience with payroll/HR systems.
• Ability to understand and carry out somewhat difficult oral and written instructions.
• Ability to prepare and key time card/sheet entries into automated financial software.
• Ability to make accurate mathematical calculations and to analyze fiscal transactions.
• Ability to organize work and maintain accurate records.
• Ability to establish and maintain effective working relationships with other employees, school officials, vendors, and the public.
• Ability to work independently.

Supervision Exercised

None.

Supervision Received

Performs duties under the supervision of the Payroll Supervisor.

Working Conditions and Physical Requirements

Busy office environment with constant deadlines and frequent interruptions. High volume of work requiring establishment of priorities. Must have the ability to sit and stand; exhibit manual dexterity to use equipment; see and read printed material with or without vision aids; speak in audible tones so that others may understand clearly; physical agility to lift and carry up to 25 pounds; to bend, to stoop, to walk and to reach overhead.

Position Type: Full-Time
Salary: $26.03 to $42.55 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Office of Human Resources
• Phone: [phone]

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