Receptionist/Office Assistant

Gellert Seitz Busenkell & Brown LLC; Wilmington (DE); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life Insurance

Short/Long Term Disability Insurance

401k

Job summary

Gellert Seitz Busenkell & Brown, LLC is seeking a Receptionist/Office Assistant to join our Wilmington, Delaware office. The role focuses on professional client service, front-desk operations, and administrative support in a fast-paced law firm environment.

The ideal candidate will have strong interpersonal skills, attention to detail, and the ability to manage multiple tasks with discretion and confidentiality. On-site, full-time position with standard business hours.

Qualifications

• 2+ years experience as an Office Assistant/Receptionist, preferably in professional services.
• Strong organizational and client-service focus with attention to detail.
• Excellent written and verbal communication.
• Ability to work with all levels of staff, clients and vendors.
• Confidential handling of sensitive information.

Responsibilities

• Answer multi-line Teams phone system and transfer calls to Legal Assistants/Attorneys.
• Maintain reception and hospitality duties: greet guests, book conference rooms, set up videoconference equipment.
• Coordinate catering for meetings and organize office events.
• Manage mail flows and shipping (FedEx) for attorneys and staff.
• Oversee office supplies inventory and ordering.
• Assist with client/matter intake, conflict checks, engagement letters, and status tracking.
• Support time entry, expense reporting, and other admin processes.
• Provide light marketing support, including updating the firm website/social media.

Skills

2+ years of experience

Excellent interpersonal skills

Organizational skills

Strong written and verbal skills

Confidentiality

Ability to handle multiple requests

Microsoft Office (Outlook, Word, Excel

Tools

Adobe

Job description

Receptionist/Office Assistant — Full-Time, On-Site — Wilmington, Delaware

Gellert Seitz Busenkell & Brown, LLC, has an immediate opening for a service-oriented self-starter to join our administrative team on a full-time basis as a Receptionist/Office Assistant in Wilmington, Delaware.

This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high-quality service standards to clients and colleagues.

Responsibilities

• Answer multi-line Teams phone system and transfer calls to specific Legal Assistants and Attorneys
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office (birthdays, happy hours, holiday parties, etc.)
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Manage office supply inventory and ordering supplies
• Coordinate new client and matter intake, including conflict checks, engagement letters, approvals, and status tracking
• Assist with time entry, expense reporting, and other administrative processes
• Provide light marketing assistance, including updating the firm’s website and social media accounts
• Other administrative projects as assigned

Qualifications

• Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
• Strong organizational skills and a commitment to client service, teamwork, and continuous improvement
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors and vendors
• Attention to detail in all interactions and work product
• Ability to handle large volume of requests daily
• Aptitude to learn all firm software applications, including but not limited to Microsoft Outlook, PowerPoint, Word, Excel and Adobe
• Ability to present herself or himself professionally and understand the importance of confidentiality and highly sensitive, client- and firm-related information
• Excellent reading comprehension and proofreading skills

Compensation will be commensurate with the candidate’s relevant experience and qualifications dependent upon a number of factors, including but not limited to, the candidate’s relevant experience and qualifications and location.

Benefits: Medical, Vision, Dental, Life Insurance, Short Term and Long Term Disability Insurance and 401k.

Hours: 9:00 AM to 5:00 PM with an hour lunch.

This is an on-site full-time position, with immediately availability. This is a great opportunity to gain experience in a fast-paced law firm.

About Us

Gellert Seitz Busenkell & Brown, LLC is a boutique law firm located in both Wilmington, Delaware and Philadelphia, Pennsylvania, serving the needs of clients in Delaware, Pennsylvania, New Jersey, and Maryland. Comprised of former partners previously with larger law firms, GSBB Law uses their extensive collective experience in a wide variety of commercial matters to efficiently serve existing and new clients in a cost effective manner. GSBB Law is dedicated to achieving creative, collaborative, and business-oriented legal solutions.

Gellert Seitz Busenkell & Brown, LLC is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Gellert Seitz Busenkell & Brown, LLC actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements