Receptionist / Office Assistant

Kiwa Group; Houston (TX); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Job summary

PPI Quality & Engineering in Houston, TX is seeking a Receptionist / Office Assistant to greet guests, screen calls, and maintain a welcoming, organized front office. The role provides essential administrative support in a dynamic environment and requires a professional appearance and strong interpersonal skills.

You will handle mail and deliveries, manage supplies, assist with meeting setups, organize safety procedures at the reception desk, and support the executive team with expense reporting

Job description

Job Summary

PPI Quality & Engineering is seeking a Receptionist / Office Assistant dedicated to handling employee and guest facing duties as well as providing administrative support in a dynamic environment. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

About the role

Employment Type: Full-Time Employee

Schedule: Monday–Friday, In Office | 8:00 AM – 4:30 PM or 7:30 AM – 4:00 PM

Hourly Rate: $18-$20 per hour

Roles & Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Screen and forward incoming phone calls
• Ensure reception and conference room areas are safe, tidy, and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Restock and maintain organized kitchen/break area
• Order office supplies and keep inventory in stock
• Create and maintain office documents for general use (directory, floor plan, check log, etc.)
• Organize, setup, and tear down luncheons for meetings and small events when needed
• Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
• Perform expense reporting for executive leadership team on a monthly basis
• Perform document verification processes for submittal
• Reconcile credit card statements and receipts, investigating and resolving charge discrepancies
• Other administrative duties including but not limited to, data entry, filing, photocopying, and faxing
• Any additional support duties as assigned by the Office Manager

Do you have what it takes?

Required Education / Experience

• High School Diploma
• Proven work experience as a Receptionist, Front Office Representative, or a similar role
• Proficiency in MS Excel spreadsheet and Adobe Acrobat
• Invoice review
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance with strong interpersonal skills
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Proven experience taking initiative in a dynamic and challenging work environment
• Demonstrated ability to maintain integrity and confidentiality

Desired Qualifications

• Accuracy and attention to detail
• Experience with Deltek Vision and Expensify a plus
• Exposure to accounts payable processing
• Currency conversion knowledge
• Vendor sourcing
• Strong multitasking skills with the ability to prioritize tasks without compromising results
• A customer service orientation with the ability to be resourceful when issues arise

What can you expect from us in return?

At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.