Receptionist / HR Associate — Springfield, OR

Richardson Sports, Inc.; Springfield (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Richardson Sports, Inc. is seeking a Front Office MVP to join our HR team in Oregon. This role is the first point of contact for visitors, candidates, vendors, and employees, and provides broad administrative support to HR.

You will help with onboarding, scheduling interviews, maintaining HR records, and coordinating events. A welcoming, organized, detail-oriented individual who thrives in a fast-paced environment will fit well and enjoy contributing to a positive first impression.

Qualifications

• Excellent written and verbal communication skills.
• Professional, welcoming demeanor and strong interpersonal skills.
• Strong organizational ability with multitasking in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and discretion with sensitive information.
• Experience in administrative, receptionist, or HR support roles.
• Proficiency with Microsoft Office; Outlook, Word, Excel, Teams.
• High School Diploma or GED required; degrees a plus.
• Bilingual in Spanish and English preferred.

Responsibilities

• Serve as the first point of contact for visitors, candidates, vendors, and employees.
• Provide administrative support to the HR department.
• Assist with onboarding, scheduling interviews, and recruiting tasks.
• Maintain accurate HR records and filings.
• Prepare HR documents, letters, and reports.
• Coordinate employee events, wellness initiatives, and communications.
• Support training sessions and meetings.
• Maintain confidentiality of sensitive information.
• Provide general admin support as needed.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Attention to detail

Discretion and confidentiality

Problem solving

Customer service

Independent worker

MS Office (Outlook, Word, Excel, Teams

Bilingual Spanish/English

Education

High School Diploma or GED

Associate's or Bachelor's degree a plus

Tools

Microsoft Office Suite

Job description

Description

Position Summary

We're looking for a Front Office MVP who is ready to bring their A-game to our Human Resources team! This position serves as the first point of contact for visitors, candidates, vendors, and employees while providing administrative support to the HR department. The ideal candidate is welcoming, highly organized, detail-oriented, and enjoys balancing a variety of responsibilities throughout the day.

When the front desk isn't busy, you'll assist with a wide range of Human Resources projects and administrative tasks, helping support recruiting, onboarding, employee engagement, HR records, and other department initiatives. If you enjoy variety, thrive in a fast-paced environment, and take pride in creating a positive first impression, we'd love to have you on our team.

Front Desk Playbook

• Answer incoming calls with professionalism, enthusiasm, and exceptional customer service.
• Direct calls to the appropriate department or team member.
• Greet visitors, candidates, vendors, and employees with a friendly and welcoming attitude.
• Assist with visitor check-in procedures and maintain visitor logs as needed.
• Keep the front office clean, organized, and ready for game day.
• Receive and distribute mail and packages.
• Help maintain conference rooms and common front office areas.

HR Support Playbook

• Assist with new hire onboarding activities, paperwork, and orientation preparation.
• Support recruiting efforts by scheduling interviews, coordinating candidate visits, and preparing interview materials.
• Maintain accurate employee records and assist with HR filing and document management.
• Prepare employment-related documents, letters, and reports.
• Assist with employee events, recognition programs, wellness initiatives, and company activities.
• Help coordinate training sessions, meetings, and HR communications.
• Support benefits administration and other HR processes as directed.
• Complete a variety of administrative and special projects to support the Human Resources team.
• Maintain confidentiality when handling employee information and sensitive documents.
• Provide general administrative support to the HR department as business needs require.

Requirements

• Excellent written and verbal communication skills.
• Exceptional interpersonal skills with a professional and welcoming demeanor.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Strong problem-solving skills and the ability to work independently.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Previous administrative, receptionist, office support, or Human Resources experience preferred.
• Experience providing outstanding customer service.
• High School Diploma or GED required; associate's or bachelor's degree is a plus.
• Bilingual in Spanish and English preferred.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local laws.

Employment is contingent upon successfully passing a drug screen and background check.