Receptionist / HR Assistant

Healthcare Realty; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Healthcare Realty in Nashville, TN, is seeking a friendly, organized Receptionist/HR Assistant to join our Corporate Office. This full-time, on-site role serves as the first point of contact for visitors, employees, and guests while providing administrative support to the Human Resources team.

The ideal candidate will have strong customer service skills, attention to detail, and the ability to manage multiple tasks.

Qualifications

• Associates or bachelor’s degree required.
• Experience in administrative, receptionist, customer service, or clerical roles preferred.
• Proficiency with Microsoft Office and general computer skills.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Professional demeanor with a customer-focused approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Answer and route incoming phone calls and take messages as needed.
• Manage incoming email correspondence and direct inquiries appropriately.
• Perform data entry, filing, scanning, and other administrative tasks.
• Provide support for Human Resources projects and day-to-day activities.
• Maintain reception and common areas to ensure a positive visitor experience.
• Assist with mailroom duties.
• Assist with other administrative and HR-related duties as assigned.

Skills

Customer service

Organization

Time management

Verbal & written communication

Discretion

Professional demeanor

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Job description

Healthcare Realty (NYSE: HR) is seeking a friendly, organized, and professional Receptionist / HR Assistant to join our Corporate Office in Nashville. This role serves as the first point of contact for visitors, employees, and guests while also providing administrative support to the Human Resources team. This is a full-time, on-site position.

The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to manage multiple tasks. If you enjoy interacting with people and supporting a variety of administrative functions, we encourage you to apply.

Essential Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner
• Answer and route incoming phone calls and take messages as needed
• Manage incoming email correspondence and direct inquiries appropriately
• Perform data entry, filing, scanning, and other administrative tasks
• Provide support for Human Resources projects and day-to-day activities
• Maintain reception and common areas to ensure a positive visitor experience
• Assist with mailroom duties
• Assist with other administrative and HR-related duties as assigned

Qualifications

• Associate’s or Bachelor’s degree required
• Previous administrative, receptionist, customer service, or clerical experience preferred
• Proficiency with Microsoft Office applications and general computer skills
• Strong organizational and time management abilities
• Excellent verbal and written communication skills
• Professional demeanor, positive attitude, and customer-focused approach
• Ability to handle confidential information with discretion

Healthcare Realty is an Equal Opportunity and Affi