Front Desk & HR Administrative Assistant

Healthcare Realty Trust Inc.; Nashville, Northern (TN, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Healthcare Realty Trust Inc. in Nashville seeks a friendly Receptionist/HR Assistant to be the first point of contact for visitors and staff, while supporting the HR team with daily administrative tasks.

You will greet guests, route calls, manage emails, perform data entry, and assist with mailroom duties and HR projects. This is a full-time, on-site role requiring strong communication and organizational skills.

Qualifications

• Associate’s or Bachelor’s degree required.
• Previous administrative, receptionist, customer service, or clerical experience preferred.
• Proficiency with Microsoft Office applications and general computer skills.
• Strong organizational and time management abilities.
• Excellent verbal and written communication skills.
• Professional demeanor, positive attitude, and customer-focused approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner
• Answer and route incoming phone calls and take messages as needed
• Manage incoming email correspondence and direct inquiries appropriately
• Perform data entry, filing, scanning, and other administrative tasks
• Provide support for Human Resources projects and day-to-day activities
• Maintain reception and common areas to ensure a positive visitor experience
• Assist with mailroom duties
• Assist with other administrative and HR-related duties as assigned

Skills

Customer service

Organizational skills

Written communication

Verbal communication

Time management

Microsoft Office

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Job description

Healthcare Realty Trust Inc. in Nashville seeks a friendly Receptionist/HR Assistant to be the first point of contact for visitors and staff, while supporting the HR team with daily administrative tasks.

You will greet guests, route calls, manage emails, perform data entry, and assist with mailroom duties and HR projects. This is a full-time, on-site role requiring strong communication and organizational skills.