Receptionist - Full Time

Utah Valley Pediatrics; Provo, Northern (UT, KY); On-site; USD 22,000 - 28,000; Full time

Job summary

Utah Valley Pediatrics in Provo, UT is seeking a friendly receptionist to join our pediatric office team. You will be the first point of contact for patients and families, handling front desk duties, scheduling, check-ins, payments, and patient records with HIPAA compliance.

This in-person role requires excellent communication and multitasking in a fast-paced pediatric setting. Responsibilities include greeting families, verifying information, managing the daily calendar, answering phones, and

Qualifications

• High school diploma or equivalent is required.
• Prior receptionist or customer service experience, preferably in a medical setting.
• Familiarity with EHR systems and basic office software (Microsoft Office).
• Excellent interpersonal and communication skills, including a professional phone manner.
• Ability to multitask, prioritize, and remain calm in a fast-paced environment.
• Strong attention to detail and a commitment to confidentiality and HIPAA compliance.

Responsibilities

• Greet patients and families warmly upon arrival and provide a welcoming atmosphere.
• Check-in patients efficiently, verify personal and insurance information, and ensure forms are completed.
• Schedule appointments and manage the office’s daily calendar.

Skills

Customer service

Interpersonal communication

Phone etiquette

Attention to detail

Confidentiality & HIPAA

Multitasking

Vaccination policy comprehension

Education

High school diploma or equivalent

Tools

EHR software

Microsoft Office

Job description

Description

Job Overview:

We are seeking a friendly and organized Receptionist to join our pediatric office team. As the first point of contact for patients and families, you will play a key role in creating a welcoming environment while managing front desk duties such as scheduling appointments, answering phones, and maintaining patient records. If you enjoy working with children and thrive in a fast-paced setting, we'd love to meet you!

Work Schedule:

• Monday: 8:30am - 5:30pm
• Tuesday: 8:30am - 5:30pm
• Thursday: 8:00am - 5:30pm
• Friday: 8:00am - 5:30pm

Shift: Full Time

Benefits Eligible: Yes

Location:

1355 N University Avenue, #210, Provo, UT 84604. This is an in-person role

Key Responsibilities:

Front Desk Management:

• Greet patients and families warmly upon arrival and provide a welcoming atmosphere.
• Check-in patients efficiently, verify personal and insurance information, and ensure all necessary forms are completed.
• Schedule appointments and manage the office’s daily calendar.

Communication:

• Answer incoming calls, address patient inquiries, and route calls or messages to appropriate staff members.
• Provide parents with information about office policies, procedures, and services.
• Notify patients and families of upcoming appointments and any changes.

Administrative Duties:

• Collect copayments, process billing, and assist patients with payment questions.
• Maintain accurate and up-to-date patient records in the electronic health record (EHR) system.
• Handle incoming mail and assist with general office correspondence.

Supportive Tasks:

• Assist with coordinating patient flow to ensure minimal wait times.
• Keep the reception area clean, organized, and well-stocked with informational materials.
• Provide administrative support to medical staff as needed.

Requirements

Qualifications:

• High school diploma or equivalent required.
• Prior experience as a receptionist or in a customer service role, preferably in a medical setting.
• Familiarity with EHR systems and basic office software (\"e.g., Microsoft Office\").
• Excellent interpersonal and communication skills, including a professional phone manner.
• Ability to multitask, prioritize, and maintain a calm demeanor in a fast-paced environment.
• Strong attention to detail and a commitment to confidentiality and HIPAA compliance.
• Must be fully vaccinated, including the annual influenza. If an accommodation is needed due to medical or religious reasons, an exemption form can be requested.

Preferred Qualifications:

• Experience in a pediatric or family practice office.
• Bilingual proficiency is a plus.

Physical Requirements:

• Ability to sit, stand, and use a computer for extended periods.
• Capability to lift and carry light objects, such as files or office supplies.

Location:

• Utah Valley Pediatrics, Provo North University Office

Work City:

• Provo

Work State:

• Utah

Job Type:

• Full Time

By applying for a position with Utah Valley Pediatrics, I acknowledge that I will comply will all applicable Utah Valley Pediatrics policies and expectations.

Utah Valley Pediatrics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

All positions subject to closure without notice.