Receptionist - Full Time

Insight Living; Great Falls (MT); On-site; USD 19,000 - 21,000; Full time

Job summary

Paycom - ATS in Great Falls, MT is seeking a Receptionist who will foster connections among residents, team members, and visitors, creating positive first impressions through in-person, phone, and electronic interactions.

You will ensure visitors follow the visitor management system, wear name tags, and coordinate assistance for residents’ needs while providing administrative and sales support to the leadership team and Community.

Qualifications

• Must possess a minimum of a high school diploma or equivalent.
• Experience in customer service and working within an office environment preferred.

Responsibilities

• Coordinate incoming calls.
• Greeting visitors and residents warmly and direct them appropriately.
• Support Office Manager with required administrative tasks.
• Assist with resident maintenance requests.
• Manage transportation schedule.
• Ensure a constant stock of brochures, welcome packets, and related materials is readily available.

Skills

Communication skills

Multitasking

Time management

Detail oriented

Microsoft Word

Excel

Google Suite

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Google Suite

Job description

Job Details

Job Location: Great Falls, MT 59405, Position Type: Full Time, Salary Range: $14.00 - $15.00 Hourly, Job Shift: Day

POSITION SUMMARY

The Receptionist fosters connections among residents, team members, and visitors, creating positive first impressions through in-person, phone, and electronic interactions. They ensure all visitors adhere to the visitor management system and wear name tags while also coordinating assistance for individuals' needs, alongside providing administrative and sales support to the leadership team and Community.

RESPONSIBILITIES

• Coordinate incoming calls.
• Greeting visitors and residents warmly and direct them appropriately.
• Support Office Manager with required administrative tasks.
• Assist with resident maintenance requests.
• Manage transportation schedule.
• Ensure a constant stock of brochures, welcome packets, and related materials is readily available.
• Supervisory Responsibility: None.

Qualifications: Education & Experience

• Must possess a minimum of a high school diploma or equivalent.
• Experience in customer service and working within an office environment preferred.

Knowledge, Skills & Abilities

• Exceptional communication skills in English, enabling effective interaction with residents and staff through both verbal and written means.
• Strong attention to detail and adept problem-solving abilities. Proficient in multitasking, prioritization, and demonstrating excellent time management skills.
• Comfortable with technology and proficient in various software programs, including Microsoft Word, Excel, Google, and others.
• Ability to schedule, provide follow-up and assist others with a professional customer service demeanor.