Receptionist - District Office

Ralston District Office; Ralston (NE); On-site; USD 28,000 - 40,000; Full time

Job summary

Ralston District Office in Ralston, Nebraska seeks a friendly receptionist to manage front desk operations, greet visitors, answer calls, and provide information to staff and the public.

You will handle enrollment paperwork, coordinate with transportation and curriculum departments, process forms, maintain records, and support district programs while maintaining confidentiality and a professional demeanor. This is a full-time, non-exempt position with a standard benefits package.

Qualifications

• High School diploma or equivalent.
• Prior experience as a receptionist or secretary.
• Ability to operate standard office equipment and software.

Responsibilities

• Greets visitors, directs to staff, and answers main phone line.
• Maintains front reception area and bulletin board.
• Processes enrollment and district paperwork, including forms.
• Assists with open enrollment and student registration paperwork.
• Handles scheduling, background checks, I-9, and volunteers materials.
• Performs data entry and clerical tasks for district programs.
• Prepares boardroom and coordinates catering and supplies.
• Maintains confidentiality of information and records.

Skills

Multiline phones

Customer service

Data entry

Records management

Written communication

Typing speed

Confidentiality

Organization

Education

High School diploma or equivalent

Receptionist experience

Tools

Word

Excel

Job description

Receptionist - District Office

Location: Ralston School District 54 Ralston District Office - Ralston, Nebraska

Starting Date: Nov 30, 2026

Job Description

Position Purpose: Under the direct supervision of the Director of Human Resources, to provide information and assistance to the district’s internal and external stakeholders on an as-needed basis. Receptionists perform a variety of clerical support functions for the district, including responding to requests for information, routine clerical tasks, processing forms and records, and data manipulation.

Essential Job Functions:

• Greets all visitors courteously, determines their needs, and directs them to the appropriate staff member.
• Answers the district’s main telephone line and responds to all requests for information.
• Maintains the front reception area, main bulletin board, and the employee breakroom.
• Processes and maintains all online enrollment and prekindergarten applications and related paperwork.
• Provides information and assistance to patrons completing district-level paperwork including, but not limited to, open enrollment applications, free and reduced lunch applications, Lil’ Rams/Tiny Rams enrollment forms, health and immunization forms, and student registration forms.
• Processes field trip requests and coordinates with the district’s transportation department and curriculum directors.
• Assists the Director of Communication with tasks related to the district’s Business Partner Liaison program.
• Performs data entry and other clerical activities related to the district’s Teammates and EHA programs.
• Assists certified and classified candidates with the district’s application procedures.
• Schedules interview appointments with all certified and classified candidates.
• Schedules certified and classified substitutes on an as-needed basis.
• Assembles background check paperwork, I-9 forms, volunteer request documents, and verifies all information for accuracy prior to submission.
• Schedules and prepares the central office boardroom for meetings.
• Coordinates catering orders for all central office functions.
• Orders supplies for the central office.
• Submits work orders to the maintenance department on behalf of the central office.
• Receives deliveries and ensures that all packages are picked up by the appropriate staff member.
• Provides general clerical assistance to all district-level departments on an as-needed basis.
• Maintains a regular and predictable attendance history while employed by the district.
• Carries out all additional duties and responsibilities as assigned by the Superintendent.

Equipment

• Uses standard office equipment such as personal computers, fax machines, multi-line telephones, and copiers.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities

• Knowledge of basic computer operations, use of multi-line phones, and other common office machines.
• Knowledge of the basic administrative structure of the district.
• Ability to communicate effectively and efficiently with others, both in oral and written form.
• Ability to work with a diverse group of individuals.
• Ability to carry out instructions given in written or oral form.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel…).
• Ability to type accurately and at a moderate rate of speed.
• Ability to maintain confidentiality of information regarding students, employees, district patrons, and others.
• Ability to maintain accurate records and develop simple reports from those records.
• Ability to establish and maintain cooperative working relationships with students, staff members, and others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in a standard office and school building environment.

Note: See also the Summary of Physical, Sensory, and Environmental Requirements needed to perform essential functions for this position.

Qualifications Profile

• Any combination of education and experience providing the required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
• High School diploma or equivalent.
• Prior experience as a receptionist or secretary

Experience

• Prior experience as a school secretary or receptionist preferred.

FLSA Status: Non-exempt

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dr. Ryan Pivonka , Director of Human Resources
• Ralston District Office
• Phone: [phone]
• Email: [e-mail]