Secretary 3, Data/Registrar (Starts at $20.56 per hour)

Hale Middle; Omaha (NE); On-site; USD 23,000 - 33,000; Full time

Job summary

Omaha Public Schools Hale Middle in Omaha, Nebraska invites applications for a full-time Secretary 3, Data/Registrar. The role starts immediately with a schedule of 8 hours per day, Monday–Friday, 261 days per year. The position pays $20.56 per hour and reports to the Building Principal.

Responsibilities include enrolling students, handling transcripts, data entry, attendance, and coordinating substitute arrangements. Spelling out confidentiality and district software familiarity is essential.

Qualifications

• High school diploma or equivalent required.
• Experience in an office setting assisting students, staff, administration, parents and community preferred.
• Knowledge of computer usage and related software is mandatory.

Responsibilities

• Enroll and register students and schedule appointments.
• Request and handle transcripts and records.
• Input and maintain student and grade data in district software.
• Assist with attendance, report mailing, mail distribution and communications.
• Support substitute teacher coordination and summer registration tasks.

Skills

Initiative

Independent working

English communication

Education

High School diploma or equivalent

Job description

Secretary 3, Data/Registrar (Starts at $20.56 per hour)

Starting Date: Immediately

Job Description

POSITION: Secretary3 - Data/Registrar

OTHER INFORMATION

Reports to : Building Principal

Hours to Work: 8.0 hours per day, Monday - Friday

Work Schedule: Full-Time, 261 Days (12-month)/ Non- Exempt

Salary Schedule: 32D, $20.56 per hour(2026-2027, Step 1). Wages are administrated consistent with the negotiated agreement.

QUALIFICATIONS

• High School diploma or equivalent.
• Previous experience working in an office setting assisting students, staff, administration, parents and the community.
• Experience working in a public school setting, preferred.
• Knowledge of computer usage and related software mandatory.
• Knowledge of office equipment.
• Knowledge of Infinite Campus and District software is preferred.
• Willingness to take initiative and work independently.
• Ability to collect, alphabetize and file.
• Ability to maintain records accurately.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate proficiency of theKaren language to read and communicate with others is preferred.
• Ability to maintain strict confidentiality.

RESPONSIBILITIES

• Enroll and register students, schedule summer counselor registration appointments.
• Request records/transcripts of students.
• Handle all transcript requests.
• Do membership counts and reports.
• Verify eligibility for social security purposes
• Organize report card and progress report mailings.
• Input grade level retentions and promotions into computer
• Assists with summer registration and summer school data entry
• Answer telephone (2 nd person), assist callers or transfer callers to appropriate individuals or departments, take messages.
• DistributeUSPS Mail
• Assists with Parent Portal information and forwards password reset request to the Help Desk
• Back-up person for substitute teachers (print absence list and class rosters, prepare sub folders, greet subs).
• Assist with other duties as assigned.

Essential Performance Responsibilities

• Receives direction and support from the Data Administrator
• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Assists with report card and progress report mailings.
• Inputs grade changes into district software, adjusts records for students receiving .5 credits.
• Inputs grade level retentions and promotions into district software.
• Assists with summer school registration, audit reports, and data entry.
• Creates reports and records data as appropriate.
• Creates spreadsheets, programs, rosters, certificates, and other word processing documents.
• Updates student records, parental/guardian notes, and attendance in District software systems.
• Responds to and processes attendance records and requests.Maintains Student Information Packet (SIP) and Handbook cards.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Inputs teacher absences into District software. May assist with securing a substitute.
• Assists with the coordination of substitute teachers daily.
• Coordinates with Curriculum Specialists if a teacher vacancy does not have a substitute.
• Serves as a backup for other office staff as needed.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact theTalent Services department at 531-299-0240.

EQUAL OPPORTUNITY EMPLOYER

Secretary 3, Data/Registrar (Starts at $20.56 per hour)

Omaha Public Schools Hale Middle - Omaha, Nebraska Open in Google Maps

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Job Details

Position Type: Full-Time

Salary: $20.56 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Computer Support

Support Staff > Receptionist

Support Staff > Secretary

Job Requirements

Contact Information

• Human Resources
• 3215 Cuming Street
• Omaha, Nebraska 68131
• Phone: [phone]
• Email: [e-mail]