Receptionist - DeSoto County High School

TrulyHired

Arcadia (FL)

On-site

USD 30,000 - 38,000

Full time

9 days ago

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Job summary

The SCHOOL DISTRICT OF DESOTO COUNTY is seeking a Receptionist to serve as the first point of contact for the public and district staff. The role emphasizes professional communication, accurate record keeping, and efficient clerical support within a school environment.

Key responsibilities include handling calls, greeting visitors, managing calendars, mail handling, and maintaining office supplies while ensuring confidentiality and courtesy at all times.

Qualifications

High school diploma or equivalent.
Satisfactory criminal background check and drug screening.

Responsibilities

Answer incoming telephone calls and forward to the appropriate personnel.
Welcome on-site visitors and announce visitors to staff.
Update appointment calendars and coordinate scheduling.
Receive, sort, and route mail; maintain publications and documents.
Maintain office supplies and basic clerical tasks as needed.
Perform other clerical duties with accuracy and discretion.

Skills

Telephone etiquette

Interpersonal skills

Communicate effectively

Word processing

Organization

gramm ar and writing

Independence

Multitasking

Confidentiality

Teamwork

Education

High school diploma

Tools

Telephone system

Fax machine

Job description

Job Description

SCHOOL DISTRICT OF DESOTO COUNTY

RECEPTIONIST, SCHOOL

JOB DESCRIPTION

QUALIFICATIONS

High school diploma or equivalent.
Satisfactory criminal background check and drug screening.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of telephone etiquette and operations. Possession of strong interpersonal skills and sound judgment.
Ability to communicate effectively with public, employees, and peers.
Ability to store and file correspondence and data in an organized manner.
Ability to use correct grammar when writing and speaking.
Ability to perform word processing functions and operate telephone system and fax machine.
Ability for perform a variety of tasks.
Ability to communicate orally and in writing.
Ability to plan, organize and establish priorities related to assignment.
Ability to handle sensitive information in a confidential manner.
Ability to work independently and make decisions with minimum supervision.
Ability to handle multiple tasks in a professional and courteous manner.
Ability to answer a telephone in a professional and courteous manner.
Ability to work cooperatively with others.

REPORTS TO

Principal

JOB GOAL

Communicate effectively to the public, employees and peers, through strong interpersonal skills, positive public relations, and a high level of efficiency and knowledge of office practices and procedures.

SUPERVISES

N/A

PERFORMANCE RESPONSIBILITIES

Service Delivery

Contribute to effective community relations by prompt and courteous handling of all inquiries and visitors.
Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel or department.
Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
Answer questions about organization and provide callers with address, directions, and other information.
Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
Monitor visitor access and issue passes when required.
Update appointment calendars.
Receive, sort, and route mail.
Maintain and route publications.
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
Order, receive, and maintain office supplies (when required).
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Perform other clerical duties as needed, such as filing, photocopying, and collating.
Demonstrate initiative in the performance of assigned responsibilities.

Employee Qualities/Responsibilities

Meet and deal effectively with the general public, staff members, parents, administrators and other contact persons using tact and good judgment.
Follow attendance, punctuality and other qualities of an appropriate work ethic.
Ensure adherence to good safety standards.
Maintain confidentiality regarding school/workplace matters.
Model and maintain high ethical standards.
Maintain expertise in assigned area to fulfill position goals and objectives.
Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

Inter/Intra-Agency Communication and Delivery

Exercise service orientation when working with others.
Keep supervisor informed of potential problems or unusual events.
Use effective, positive interpersonal communication skills.
Respond to inquiries and concerns in a timely manner.
Serve on school/district committees as required or appropriate.

System Support

Exhibit interpersonal skills to work as an effective team member.
Follow federal and state laws as well as School Board policies, rules and regulations.
Demonstrate support for the school district and its goals and priorities.
Demonstrate initiative in identifying potential problems or opportunities for improvement.
Prepare or assist in the preparation of all required reports and maintain all appropriate records.
Participate in cross-training activities as required.

Perform other tasks consistent with the goals and objectives of this position.

*Essential Performance Responsibilities

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the district's approved compensation plan.

Length of the work year and hours of employment shall be those established by the district.

COMPENSATION

Compensation for this position is Pay Lane D02

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Board Approved