Receptionist, Contractor

ASSA ABLOY Global Solutions; New Haven (CT); On-site; USD 25,000 - 30,000; Full time

Job summary

ASSA ABLOY Global Solutions in New Haven, CT is seeking a Receptionist/Administrative Assistant to support daily operations and report to the HR Manager. This temporary position covers a leave and involves a range of clerical tasks and cross-functional support.

The role requires a Bachelor's degree and at least 1 year of administrative experience, with strong MS Office skills and the ability to manage multiple tasks and confidential information.

Qualifications

• Bachelor of Science or Bachelor of Arts Degree.
• Minimum 1 year of experience in an administrative support role; entry level with internship considered.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Strong analytical, communication and teamwork skills.
• Ability to manage multiple projects and handle confidential information.

Responsibilities

• Greet and welcome visitors in a professional, friendly manner.
• Answer, screen, and forward all incoming calls.
• Provide general clerical support including mailing, scanning, faxing, and copying.
• Schedule appointments, meetings, and conference calls.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Handle incoming and outgoing mail and packages.
• Address and resolve customer inquiries and issues promptly.
• Provide information to clients and visitors regarding company services and procedures.
• Perform data entry and update records accurately.
• Assist other departments with various projects and tasks.
• Support the General Manager, Process Improvement Team, and Profit Center Managers with data organization and special projects.
• Assist with onboarding initiatives: background checks, electronic records, and new hire orientations.
• Coordinate companywide employee engagement activities, including meeting room and vendor bookings.

Skills

MS Office Suite

Administrative support

Communication skills

Multitasking

Education

Bachelor's degree

Tools

MS Word

MS Excel

MS PowerPoint

Job description

At ASSA ABLOY, our global teams collaborate seamlessly to craft products and services that integrate into our users’ lives, simplifying their everyday routines and enhancing convenience. By empowering users to control access, we provide unparalleled peace of mind through enhancing safety and visibility.

As the Receptionist/ Administrative Assistant sitting in our corporate headquarters located in New Haven, CT, you will play a critical role in supporting the day-to-day operations through handling various administrative tasks. This position will report to the HR Manager.

This temporary position covering a leave.

What you will be doing

• Greet and welcome visitors in a professional friendly manner.
• Answer, screen, and forward all incoming calls.
• Provide general clerical support, including mailing, scanning, faxing, and copying.
• Schedule appointments, meetings, and conference calls.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Handle incoming and outgoing mail packages.
• Address and resolve customer inquiries and issues promptly.
• Provide information to clients and visitors regarding company services and procedures.
• Perform data entry tasks and update records accurately.
• Assist other departments as needed with various projects and tasks.
• Provide support to the General Manager, Process Improvement Team, and Profit Center Managers by organizing and updating data while handling special projects as required.
• Partner in onboarding initiatives: document compilation, background check initiation, electronic record maintenance, while assisting with new hire orientations.
• Facilitate companywide employee engagement initiatives, which includes meeting room and vendor bookings along with coordinating various cultural events.

What we are looking for

• Bachelor of Science or Bachelor of Arts Degree.
• Candidates should possess a minimum of 1 year of experience in an administrative support role. We will consider entry level applicants who have demonstrated relevant internship experience.
• Must be well versed in using MSFT Office Suite: Word, PowerPoint and Excel.
• Strong analytical, communication and team management skills.
• Sounds judgment in selecting methods and/or techniques for obtaining solutions for diverse assignments.
• Ability to handle multiple projects simultaneously.
• Aptitude to work with all levels of management and cross-functional teams.
• Handle sensitive information with confidentiality.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Nearest Major Market: New Haven
Nearest Secondary Market: Hartford