Receptionist (Bilingual Spanish)

TrulyHired; Odenton (MD); Presencial; USD 36.000 - 48.000; Tempo integral

Resumo da vaga

Anne Arundel County Public Schools is seeking a Receptionist to greet visitors, answer inquiries, and direct them to the correct offices. The role requires maintaining security sign-in procedures and providing clerical support across departments.

The position emphasizes professional conduct, confidentiality, and the ability to handle stressful situations while assisting diverse visitors and staff in a busy school environment.

Qualificações

• High School Diploma or Equivalency Certificate required.
• Associate's Degree in related field of education preferred.
• Or an equivalent combination of education and experience provide the required knowledge and abilities.

Responsabilidades

• Greet visitors and sign-in using the computerized security system; direct to the appropriate office.
• Answer general non-technical questions for the Board of Education or Infant & Toddler Program.
• Interact with visitors with kindness and professionalism; maintain calm demeanor.
• Identify emergencies and use good judgment in directing telephone calls and visits.
• Maintain logs, directory, and transfers; provide clerical support and backup to staff.

Conhecimentos

Polite professional communication

Handle upset people calmly

Memory for names/offices/personnel

Emergency identification and phone use

Confidentiality

Diversity communication

Microsoft Office/Video Conferencing

Formação

High School Diploma

Associate's Degree in education

Descrição da vaga

Job Description

Title Code: Receptionist

JOB SUMMARY

Greets visitors in a pleasant and professional manner whether on the telephone or in person. Queries all visitors to accurately ascertain the nature of their visit and direct them to the correct office/person in an expeditious manner. Performs a variety of clerical support tasks. Work requires a sound knowledge and familiarity with the overall organization of the school system, the various offices, departments, their staff, functions and services at their location.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Politely greets and signs-in visitors utilizing the computerized security system. Directs visitors to the appropriate office/department.
• Answers questions of a general non-technical nature for the Board of Education or Infant & Toddler Program .
• Handles visitors/employees with kindness, respect, and expediency. Displays a pleasant and professional demeanor at all times
• Identifies those situations in which the person may be upset and queries them in a helpful manner so as to attempt to diffuse the situation, while accurately ascertaining the nature of their visit and directing them to the appropriate office/staff.
• Acts promptly and with good judgment under stressful situations.
• Dispatches office passes and maintains appropriate logs/records.
• Maintains the location telephone directory and makes changes/updates as they occur. Answers and transfers incoming calls to requested staff, departments, and/or schools.
• Directs visitors to personnel applications and/or informational forms/literature to expedite their visit.
• Performs clerical duties as necessary.
• Provides regular backup assistance to other clerical office personnel.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required;
• Associate's Degree in related field of education from a regionally accredited college or university preferred.
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Two (2) years recent receptionist work experience for a commercial business office and/or school complex that involved daily contact with the general public and outside business organizations required.
• One (1) year experience with AACPS preferred.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to deal politely, professionally, and effectively with all visitors and fellow employees.
• Ability to tactfully handle upset persons under stress diplomatically and in a calm and efficient manner.
• Ability to remember names, locations, and functions of the various offices and personnel served by the Board of Education.
• Ability to identify emergencies and to use good judgment in the prompt placing and receiving of telephone calls.
• Ability to handle sensitive, and confidential employee information and an understanding of responsibility to ensure confidentiality and security of confidential information.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).

Licenses and Certifications

Employee must retain active licenses, certificates, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 2/1/2025

Established Date: 11/1/2002

Title Code: B15940

Title: RECEPTIONIST

Alternate Title: Receptionist

Reports to Generic: Manager

Reports to Specific:

Division: Varies

Business Unit:

Department:

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

Unit: IV

Days Worked: 260

FLSA Exemption Status: Non-Exempt

Grade: SG07

Essential Job:

Months Worked: 12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Office/Staff Support

VR 27072

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.