Technician: Extended Day & Year Support (.50 FTE) - Monarch Annapolis

TrulyHired; Annapolis (MD); On-site; USD 48,000 - 64,000; Full time

Job summary

Anne Arundel County Public Schools (AACPS) seeks a Technician: Extended Day & Year Support to perform complex logistical support for Extended Day and Extended Year programming in Community Schools. You will assist in scheduling, advertising, registering students, and monitoring attendance using district platforms, and help process consultant agreements and budgets.

Under supervision of principals and Community School Program Managers, you will manage purchases, payroll support, and reporting,

Qualifications

• Associate's Degree in related field of education required.
• Three years administrative experience required.
• Knowledge of Board of Education operations and COMAR regulations encouraged.

Responsibilities

• Maintain relationships with school administration and district offices; assist with budget and purchases.
• Monitor program expenditures; assist with payroll and budget reports.
• Prepare reports for grant requirements and regulatory submissions.
• Manage Academic Enrichment and Academic Support databases and attendance; grant rosters access.
• Create advertisements and assist with website and social media content.

Skills

Office administration

Budget tracking

Payroll support

Data entry

Communication

Education

Associate degree

Tools

Microsoft Office

CASP system

Job description

Job Description

Title Code: Technician: Extended Day & Year Support

JOB SUMMARY

Under the supervision of the principal(s) and in collaboration with the Community School Program Manager(s), performs complex logistical support to ensure the smooth operations of Extended Day and Extended Year programming in Community Schools. Assists in the scheduling and advertising of Community School Extended Day and Extended Year programming, helps register students and monitor attendance using approved district platforms, helps process consultant agreements and contracts through Central Office, orders supplies required for programming, assists with payroll for staff working in programming, and helps to complete reports required and necessary regarding extended day and extended year programming. Assists program manager in reconciling budgets related to Academic Enrichment and Academic Support wraparound services for the school program.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Establishes and maintains relationships with school administration, Community School Program Manager(s), and district offices; provides assistance and support with items related to Academic Enrichment and Academic Support wraparound services, to include but not limited to processing purchases, maintaining accurate financial reports, processing payroll, assisting with budget and expense reports, and budget allocations.
  
• Works with the Office of Community Schools to monitor program expenditures. Researches inquiries from Community Schools Program Manager(s) regarding purchasing, budgeting, consultant agreement, and contract development.
  
• Performs financial/budget management responsibilities, including monthly budget reconciliation and maintaining expenditure justification documentation for department budgets.
  
• Prepares and participates in the dissemination of reports, surveys, and other Federal, State and local grant requirements.
  
• Performs Academic Enrichment and Academic Support database management through CASP or other identified systems, including setting up event sessions, registering students, maintaining rosters, and granting teacher access for attendance. Monitors system to ensure accurate recording of student participation. Assist teachers and staff with system navigation where needed.
  
• Prepares and disseminates advertisements and paperwork related to Academic Enrichment and Academic Support wraparound services.
  
• Assists Community School Program Manager(s) with website and social media content related to Academic Enrichment and Academic Support wraparound services.
  
• Inputs Academic Enrichment and Academic Support afterhours events into Event Manager system.
  
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Associate's Degree in related field of education from a regionally accredited college or university required;
  
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Three (3) years administrative experience with proven knowledge and application within the related field required;
  
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Thorough knowledge of Board of Education and school operations, policies, and procedures.
  
• Thorough knowledge of modern office practices and procedures, business English, spelling.
  
• Ability to maintain confidential and important operating records.
  
• Ability to exercise initiative, tact, and good judgment in dealing with Board of Education personnel, school administrators and staff, contractors, and/or outside agencies, and the general public.
  
• Knowledge of Title I law compliance and COMAR regulations in regards to budget and funding approval is strongly encouraged.
  
• Demonstrated ability to effectively work and communicate with diverse populations.
  
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
  
• Walking: under 1/3 percent of the time
  
• Sitting: between 1/3 and 2/3 percent of the time
  
• Keyboarding: between 1/3 and 2/3 percent of the time
  
• Talking: between 1/3 and 2/3 percent of the time
  
• Hearing: between 1/3 and 2/3 percent of the time
  
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 4/1/2024

Established Date: 1/1/2024

Title Code: C04994

Title: TECHNICIAN: EXTENDED DAY & YEAR SUPPORT

Alternate Title: Technician: Extended Day & Year Support

Reports to Generic: Principal

Reports to Specific: PRINCIPAL

Division

Chief of Staff Office

Business Unit

Community & School Based Programming

Negotiated Agreement

Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 260

FLSA Exemption Status: Non-Exempt

Grade: SG11

Months Worked: 12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Technical-Clerical Support

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.