Receptionist/AP

South Coast Facility Services - SCFS; Anaheim (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

South Coast Facility Services - SCFS seeks a detail-oriented front desk administrator to support accounts payable and receptionist duties. You will process invoices, greet visitors, route calls, and help maintain organized vendor and mail flows.

This role requires basic accounting familiarity, proficiency with Microsoft Office, and reliable attendance. You’ll work in a fast-paced environment ensuring timely payments and accurate records in accordance with company policies.

Qualifications

• Proficiency with Microsoft Office and basic accounting tasks.
• Experience with office administration and procedures.
• Strong attention to detail and accuracy in handling records.

Responsibilities

• Review invoices and input into accounting system.
• Greet visitors and direct calls to the correct extension.
• Monitor accounts payable to ensure timely payments and up-to-date records.
• Review customer statements for missing invoices.
• Maintain vendor and invoice files.
• Process monthly AMEX transactions.
• Post outgoing mail and distribute incoming mail.
• Correspond with vendors and respond to inquiries.
• Answer and direct all incoming calls to correct extension.
• Maintain regular attendance and timeliness.
• Perform other duties as assigned.

Skills

Microsoft Office

office administration

attention to detail

Education

High school diploma or equivalent

Job description

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.

JOB SUMMARY:

Perform accounting and front desk clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Handles all incoming calls and directs the caller to the correct extension. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review invoices and input into accounting system.
• Greet visitors, vendors, delivery at front desk
• Monitor account to ensure payments are up to date.
• Review customer statements for missing invoices.
• Maintain vendor and invoice files.
• Process monthly AMEX transactions
• Post outgoing mail and distribute incoming mail.
• Correspond with vendors and respond to inquiries.
• Answer and direct all incoming calls to correct extension.
• Regular attendance and timeliness
• Perform other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

• Knowledge of Microsoft Office
• Knowledge of office administration and procedures.
• Attention to detail and accuracy

EDUCATION, EXPERIENCE AND/OR LICENSES:

• 1 High school diploma or equivalent experience required