Executive Assistant/Accounting Clerk

All-Plastics, LLC; Kerrville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

All-Plastics, LLC is seeking an Administrative Assistant / Accounting Clerk to support AR/AP processes, data entry, and HR tasks in Kerrville, Texas. You will work closely with the Controller, maintain vendor/customer files, process invoices, assist with onboarding, and handle front-desk duties while ensuring accuracy and confidentiality.

Résumé-oriented with strong Excel skills is essential; bilingual not required.

Qualifications

• 2+ years of general accounting experience with emphasis in payables and receivables.
• Strong MS Excel and data-entry skills.
• Excellent written and verbal communication.

Responsibilities

• Process AP invoices and vendor payments.
• Process AR invoicing and payment applications.
• Data entry for AR/AP; reconcile with Controller.
• Maintain vendor and customer files.

Skills

Accounts payable

Accounts receivable

Data entry

Excel

Verbal & written communication

Education

High School Diploma or equivalent

2+ years accounting experience

Tools

Microsoft Excel

Job description

Description

• Assist with data entry for Accounts Receivables and Accounts Payables while working closely with Controller.


• Coordinates receipt, matching, verification, data entry, and payment of Accounts Payable invoices.


• Coordinates data entry, invoicing, and payment application of Accounts Receivable.


• Maintain historical vendor & customer files.


• Handles recruiting and new hire training, and may assist HR with administration.


• Participate in development and execution of orientation programs and procedures for new employees.


• Maintain a safe and clean reception area, lobby and conference room.


• Answer, screen and forward any incoming phone calls while providing basic information when needed.


• Provides general administrative and clerical support including mailing, scanning, faxing and copying for management; open, sort and distribute incoming correspondence.


• Directs visitors and maintains security by monitoring log book; have guests sign All-Plastics NDA cards.


• Supports Marketing/ Sales department by preparing the conference room for and coordinating customer/ prospect visits.


• Supports Marketing/ Sales department by attending tradeshows or other related events, upon request.


• Create monthly PowerPoint presentations to communicate information to employees through the breakroom TV in accordance with Marketing’s messaging and goals.


• Provides walk-in job applicants with application and sets them up to take the Culture Index and instructs them of next steps.


• Ensures operation of printing equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories.


• Open and distribute mail.


• Verifies appropriateness and distributes Purchase Orders to staff upon request; maintain purchase order log; prepare and process purchase orders for managerial staff; executes duties in manner that protects the company’s financial assets.


• Check inbox at Team Lead desk daily and distribute accordingly.


• Maintain inventory levels weekly of all safety related items and gowning items and order when appropriate to support business goals.


• Provide assistance and support all managers within the organization which could include special projects.


• Various other duties as assigned.

Requirements

Education

Preferred: 2 years of college

Required: High School Diploma or equivalent with 2+ years’ experience in general accounting, with emphasis in Payables and Receivables.

Skills

Strong (effective) written and verbal communication skills, exceptional computer skills, with emphasis in spreadsheet and word processing applications. Ability to effectively communicate, both orally and written, and interact with people. Ability to effectively generate reports from accounting system. Strong Microsoft Excel skills.

Physical

This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.

MENTAL

Must be able to read, write and speak English.