Receptionist/Administrative Assistant - Full-Time

Plante Huguenin Launi Kahn LLP; Irvine (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

Plante Huguenin Launi Kahn LLP seeks a full-time Receptionist/Administrative Assistant for its Irvine office. The role suits a professional, organized individual who can support a collaborative legal office environment.

Responsibilities include greeting visitors, handling calls, managing mail, and coordinating meeting spaces while providing general administrative support to attorneys and staff. Prior law firm experience is a plus and a professional demeanor is essential.

Qualifications

• Strong organizational and multitasking abilities.
• Professional demeanor when interacting with clients, visitors, attorneys and staff.
• Ability to handle confidential information with discretion.
• Experience in a law firm or professional services environment is a plus.

Responsibilities

• Greet visitors warmly and professionally to create a positive first impression.
• Answer and direct incoming phone calls and take messages as needed.
• Manage mail and packages, including logging and distribution.
• Maintain lobby, kitchen, and conference rooms in a presentable manner.
• Coordinate conference room use and help with meeting preparations.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Discretion

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

Job Description

Plante Huguenin Launi Kahn LLP is a business and civil litigation law firm serving clients across multiple states. We are seeking a full-time Receptionist/Administrative Assistant to join our Irvine office. This position is ideal for someone who is professional, organized, detail-oriented, and enjoys supporting a collaborative office environment.

Key Responsibilities

• Greet visitors warmly and professionally, ensuring a positive first impression.
• Answer and direct incoming phone calls and take messages as needed.
• Manage incoming and outgoing mail and packages, including logging and distribution.
• Maintain the lobby, kitchen, and conference rooms in an orderly and presentable manner.
• Monitor and restock office supplies, including copier and office machine supplies and kitchen items.
• Coordinate conference room use and assist with meeting preparations as needed.
• Receive deliveries and coordinate with staff regarding packages and mail.
• Assist with document organization, scanning, filing, and archiving.
• Provide general administrative support to attorneys and staff.
• Assist with special projects and other office duties as needed.

Qualifications

• Strong organizational, communication, and customer service skills.
• Professional demeanor and ability to interact courteously with clients, visitors, attorneys, and staff.
• Excellent attention to detail and ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office applications, including Word and Outlook; experience with Excel is a plus.
• Ability to handle confidential client and firm information with discretion.
• Dependable, proactive, and able to work independently as well as part of a team.
• Prior receptionist or administrative experience preferred.
• Experience in a law firm or professional services environment is a plus.

Commitment to Diversity

Plante Huguenin Launi Kahn LLP is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We value the unique perspectives of our employees and encourage participation in professional development, leadership opportunities, and community engagement.

Company Description

Plante Huguenin Launi Kahn LLP ("PHLK") is a growing civil litigation and business law firm serving clients across California, Nevada, Arizona, Washington, Colorado, and Texas. We are seeking a motivated candidates to join our firm. This is an excellent opportunity for an individual who wants meaningful litigation experience, strong mentorship, and a long-term growth path with a respected regional firm.