Receptionist/Administrative Assistant

American Farm Bureau Federation; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Job summary

The American Farm Bureau Federation is seeking an Administrative Support professional to serve as the first point of contact for visitors and callers in Washington, DC. This role includes providing essential administrative support for office operations and ensuring a welcoming reception area while managing various office tasks effectively. Candidates must possess an Associate's degree or equivalent experience in a professional environment, along with proficiency in Microsoft Office.

Qualifications

• Associates degree or equivalent experience required.
• Experience in a professional environment is necessary.

Responsibilities

• Handle front desk operations and provide administrative support.
• Maintain records and process vendor invoices for the Finance and Operations Department.
• Schedule internal conference rooms and assist with meetings.

Skills

Customer focused

Detail oriented

Organized

Ability to work well under pressure

Professional demeanor

Proficient with Microsoft Office Suite

Education

Associates degree or equivalent experience

Job description

POSITION OBJECTIVE: Serve as the first point of contact for visitors and callers, while providing administrative support to the Finance and Office Operations teams.

REPORTS TO: Director, Office Operations

LOCATION: Washington, DC

PAY RANGE: An hourly equivalent to $50,000 - $55,000 annually

Duties And Responsibilities

• Handle front desk operations, answering and referring inquiries, greeting and directing visitors, clients, and vendors in a professional and welcoming manner
• Maintain the front desk operating guide and recommend improvements as needed
• Ensure reception areas are clean, organized, and well-maintained
• Provide administrative support for the Director, Office Operations and others, as needed
• Provide administrative support for AFBF Board Meetings and internal meetings, as directed
• Schedule internal conference rooms according to AFBF guidelines and distribute the DC Office Daily Meeting Schedule, including confirming dates and times, room setups, and scheduling with the meeting host, HelpDesk, and Facility Operations
• Maintain records and process vendor invoices for the Finance and Operations Department, adhering to the document retention policy
• Prepare expense reports for certain AFBF staff
• Conduct vendor and product research
• Provide assistance on special projects, as needed
• Provide assistance for “All Things Social” events
• Act as backup to the Office Services Coordinator position
• Other duties as assigned
  
  

Relationships

Communicate and coordinate with all AFBF staff and visitors. Communicate with state staff and outside service providers and suppliers as needed.

Education Or Training Required

• Associates degree or equivalent experience
  
  

Experience And Skills Required

• Experience in a professional environment
• Courteous and professional demeanor
• Customer focused
• Ability to work well under pressure
• Proficient with Microsoft Office Suite and other office software
• Detail oriented and organized
• Ability to prioritize assignments
  
  

Preferred Education/Experience/Training/Skills

• Experience with multiple software applications preferred
  
  

Other Requirements

• Ability to work overtime occasionally, as needed
  
  

TO APPLY: Please submit a cover letter and resume.